Legal & Compliance Secretary

2 weeks ago


Hong Kong, Hong Kong SAR China Micro Connect (H.K.) Investments Limited Full time

 Job Overview:  Providing support to the General Counsel Office (legal, compliance and risk functions).

We are seeking a highly organized and detail-oriented Secretary to join the General Counsel Office. The candidate will play a crucial role in supporting the legal, compliance and risk teams by managing a range of administrative tasks and ensuring the smooth operation of related functions. This role requires a candidate with a good understanding of corporate and legal secretarial and administrative procedures, and the capability to support and maintain legal and compliance knowledge management systems and regulatory records.

Responsibilities:

  1. Legal and Compliance Support:
  • Assist in the management and organization of legal documents and resources.
  • Assist in the maintenance and organization of compliance records including SFC license applications, CPT training records, regulatory reports, questionnaires, and updates to licensed personnel records.
  • Assist in coordinating regulatory communications, keeping minutes of regulatory meetings, and maintaining legal and compliance related professional licenses for GC Office staff.

2. Project-Based Tasks:

  • Prepare board and shareholder resolutions, project-related ancillary documents, and facilitate document signing and closing logistics.
  • Coordinate and maintain project bibles, NDA records, and draft and maintain meeting minutes.

3. Knowledgebase system:

  • Contribute to the optimization, maintanence and upgrade of the legal and compliance

4. Billing Maintenance and Processing:

  • Manage billing records and assist with processing invoices and expenses.

5. Team Support and Administrative Tasks:

  • Coordinate team awards applications, interviews, and external meeting arrangements.
  • Organize and support General Counsel Office team activities and cross-team meetings.
  • Assist with administrative tasks including reimbursement and travel arrangements.

 

Qualifications:

  • Minimum Bachelor's degree in relevant fields.
  • 2-3 years of experience as a business secretary or company secretary in the financial, investment or fintech industry, or legal secretary or paralegal in well-established law firms.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Proficiency in maintaining records and documentation with a high level of accuracy.
  • Excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite.
  • Familiarity with legal and compliance systems and procedures is preferred.
  • Language proficiency in English, Putonghua and Cantonese.

Based in Hong Kong, the candidate is offered with an exciting opportunity to be part of a dynamic team in a rapidly evolving industry. The successful candidate will contribute to the efficient functioning of the General Counsel Office while gaining valuable experience in the field of regulatory compliance, risk and legal operations.


  • Head of Legal and Compliance

    Found in: Talent HK C2 - 2 weeks ago


    Hong Kong, Hong Kong SAR China ALS International Full time

    Head of Legal and Compliance document.title = "Head of Legal and Compliance – ALS Internatioal";var addthis_share = { title: "Head of Legal and Compliance – ALS Internatioal"} Date: Mar 31, 2023 Location: Hong Kong, UK Ref: 20035 Job ID: 20035 Job Location: Hong Kong, UK About Our Client ...

  • Legal and Compliance, Assistant Manager

    Found in: beBee jobs HK - 2 weeks ago


    Hong Kong, Central and Western District, Hong Kong SAR China Randstad Hong Kong Full time

    about the company.Our client is a leading financial services provider that offers clearing and settlement services to all banks in Hong Kong. They are recognized as one of the top-tier companies in the the team.You will be joining a friendly and highly skilled team of three individuals who possess a strong background and expertise in their respective the...

  • Company Secretarial Officer

    Found in: Talent HK C2 - 1 week ago


    Hong Kong, Hong Kong SAR China Axiom Full time

    We are currently seeking a Company Secretarial Officer. Responsibilities : Assisting and working closely with in house legal teams (across listed and non listed companies) to execute a range of company secretarial functions including: Incorporation and dissolution of companies / subsidiaries along with changes in shareholders / directors where...


  • Hong Kong, Hong Kong SAR China Hong Kong Exchanges and Clearing Limited Full time

    Company Introduction: We're home to Asia's most dynamic and vibrant capital markets. Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day. HKEX is a purpose-driven company. Our commitment to the long-term development...

  • Legal Counsel

    Found in: Talent HK C2 - 1 week ago


    Hong Kong, Hong Kong SAR China Lidl in Deutschland Full time

    Summary The objective of the position is to safeguard the legal interests of Lidl & Kaufland in Asia Pacific regions. What you'll do The holder of the position is mainly responsible for the following areas: Draft, review and negotiate contracts to support the business Provide legal advice to business units to facilitate risk assessment and...


  • Hong Kong, Hong Kong SAR China JH Partners Asia Company Limited Full time

    Job Responsibilities: Manage and oversee the accounts of relevant group companies with external parties such as banks, payment institutions, securities brokers, exchanges, custodians, stablecoin issuers, and OTC counterparties. Collaborate with external company secretary providers to handle various company secretarial duties for the group companies,...

  • Company Secretarial Assistant

    Found in: Talent HK C2 - 2 days ago


    Hong Kong, Hong Kong SAR China AIA Full time

    At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone. Sound like you? Then read on. About the Role We are expecting the calibrate to lead board and committee meeting logistics for entities administered by AIA Group Office; to provide day-to-day information management, administrative and technical...


  • Hong Kong, Hong Kong SAR China Chancery House Ltd Full time

    This is an exciting opportunity to join a leading player in the digital asset industry. My client is looking to hire an exceptional Senior Legal & Compliance Officer to oversee all their AML/CTF/regulatory initiatives. The role will report directly to the Head of Legal & Compliance and has significant scope for growth. Responsibilities: • This is a...

  • Executive | Company Secretarial and Corporate Governance

    Found in: Talent HK C2 - 1 week ago


    Hong Kong, Hong Kong SAR China Macquarie Group Full time

    The Governance team is responsible for providing company secretarial and corporate governance support to entities within Macquarie’s global consolidated group and is part of Macquarie’s Legal and Governance support group. At Macquarie, we are working to create lasting value for our communities, our clients and our people. We are a global financial...

  • Head Of Legal

    2 weeks ago


    Hong Kong, Hong Kong SAR China Links International Full time

    Responsibilities   Responsible for the effectiveness of legal & compliance function Develop and implement policy and procedure to meet the internal compliance requirement and external regulatory requirements Provide legal and regulatory advices to management and business units on current and new business initiatives for mitigating compliance risks...

  • Company Secretarial Manager

    Found in: Talent HK C2 - 1 week ago


    Hong Kong, Hong Kong SAR China Star Anise Limited Full time

    Our client, one of Asia's leading FMCG companies is looking for a Company Secretarial Manager. Reporting to the Head of Legal, Group, the position will be based in the Hong Kong head office.Responsibilities:Oversee the company secretarial duties of the parent and subsidiary companies in Asia.Responsible for maintenance and updating of corporate records,...

  • Senior Legal

    Found in: Talent HK C2 - 2 weeks ago


    Hong Kong, Hong Kong SAR China Amicorp BPO Full time

    The role is primarily accountable for covering broad areas of legal work related to private equity investments and other investment funds in various jurisdictions. The role holder is responsible for ensuring compliance with statutory requirements for all Amicorp Finacial Markets ("AFIN") licensed entities, protect the interests of the Group and minimizing...

  • Senior/Semi-Senior, Company Secretarial

    Found in: Talent HK C2 - 2 weeks ago


    Hong Kong, Hong Kong SAR China Bracell Full time

    Grow your career with us You are on a journey to join an exciting Company and be part of our success story to improve lives by developing resources sustainably. Here we offer you an exciting and dynamic work environment and will equip you with the know-how that will stretch and enhance your career journey. Resumo de funções: Performs a broad range...


  • Hong Kong, Hong Kong SAR China Hong Kong Exchanges and Clearing Limited Full time

    Company Introduction: We're home to Asia's most dynamic and vibrant capital markets. Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day. HKEX is a purpose-driven company. Our commitment to the long-term development...

  • Head of Legal

    Found in: Talent HK C2 - 6 days ago


    Hong Kong, Hong Kong SAR China Prudential plc Full time

    Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support...

  • Company Secretarial Officer

    Found in: beBee jobs HK - 2 weeks ago


    Hong Kong - Kowloon Side, Hong Kong SAR China RGF HR Agent Recruitment Full time

    Job Responsibilities Handle full range of company secretarial matters Responsible for statutory compliance duties including arranging for Annual Return, preparing of meeting minutes and resolutions etc. Perform filing of the Companies' records and updating internal database Ensure all companies' records and statutory registers are properly maintained Assist...

  • Head of Legal

    2 weeks ago


    Hong Kong, Hong Kong SAR China Manpower Full time

    Responsibilities: • Provide practical legal and compliance advice support to front and middle back office • Conduct legal research, analyze legal and compliance issues and advise on any workable resolutions • Review and advise commercial contracts and documents  • Liaise and manage external legal consultants and counsels to manage any litigations...

  • Company Secretarial

    2 weeks ago


    Hong Kong, Hong Kong SAR China Taylor Root Full time

    Our client is a top tier International Law Firm with a well-established and growing corporate services team in Hong Kong. They are looking to add a new headcount due to an increase in their client portfolio in the region. This role will be full spectrum including handling statutory filing, maintaining records, assisting with board resolutions and ad hoc...


  • Hong Kong, Hong Kong SAR China Fargo Wealth Group Limited Full time

    Responsibilities: Overview and handle the group companies’ all company secretarial matters To provide company secretarial services to Hong Kong and offshore companies, include but not limited to the economic substance filing Handle full range of Company secretarial matters for clients in professional manner Responsible for monitor and ensure compliance...


  • Hong Kong, Hong Kong SAR China Noah International 諾亞國際 Full time

    Responsibilities:  Handle the formation of Hong Kong and offshore companies Handle opening of bank account for Hong Kong and offshore companies Assist in preparing annual compliance documents for Hong Kong companies like Annual Return and Annual General Meeting Handle annual government fee renewal for offshore companies Provide administrative support to...