Secretary

3 weeks ago

Hong Kong, Hong Kong SAR China Lewis Silkin Full time
Term: Permanent Working hours: Full-time Location: Hong Kong Specialism: Litigation The firm

Lewis Silkin works with leading businesses to protect and enhance their most important assets - their ideas, their people, their brand and their future. We call it: Ideas. People. Possibilities.

With offices in London, Oxford, Manchester, Leeds, Cardiff, Belfast, Dublin and Hong Kong, we are recognised by clients and industry alike as being distinct for our unique culture, market-leading practice areas, sector focused approach and for providing solutions to complex, multijurisdictional business challenges, with a pragmatic and human touch. We have two things at our core: people — both ours and our clients’— and a focus on creative, tech and innovative businesses.

Our culture is encapsulated by an ethos of bravery and kindness, guided by our values of Integrity, Clarity, Unity and Excellence (our ‘I-CUE’). We aim to provide a supportive environment for our people, clients and wider community and embrace diversity & inclusion, ensuring people are able to bring their full selves to work.

Responsibilities Maintaining fee earners’ diaries; Schedule internal and external meetings and events, ensuring that all arrangements are in place and any required materials and documentation are prepared in good time; Drafting own correspondence as appropriate and producing fast and accurate audio/copy-typing (using ’Document Direct’ as appropriate), producing documents, letters, emails and memos in English and/or Chinese; Pro-active approach to ensuring that all administration work is completed on a timely basis, using own initiative to pre-empt matters; Assisting in preparing hearing bundles, including e-bundles and formatting documents for filing with the court, handling e-filing; Maintaining effective electronic and hard copy filing systems; New client/matter file opening and closing; Booking, organising and co-ordinating travel for the Hong Kong team as required; and Assisting in preparing and issuing bills to clients.

Candidate profile

At least three to five years’ secretarial or relevant office experience, of which at least one year should have been spent working in a professional services environment (preferably in an international law/professional services firm); Excellent English and Chinese typing skills; Good eye for detail – a high level of accuracy is essential; Excellent organisational and administration skills – must be highly organised and able to organise others; Ability to support a number of lawyers; A confident and natural communicator - able to communicate at all levels; Ability to be flexible, proactive and to work on own initiative without guidance but seeking help if necessary – confidence to use own judgement in relation to current duties, client needs, etc.; Team player – flexible and willing to take on extra responsibilities to support the Hong Kong team; Accurate numerical skills;  Experience of using all office equipment (e.g. faxes, photocopiers, printers, phones, computer hardware & software, video conference equipment) and being prepared to troubleshoot where necessary, given the appropriate support from London Facilities/IT teams (although full training on our systems will be provided); Ability to work occasional overtime; and Proficient IT skills – Microsoft Office, Word, Excel, Outlook, PowerPoint, Sharepoint, PDF Docs, Word Compare (Deltaview), document management systems and practice management systems, although full in-house training will be provided.  Additional information

At Lewis Silkin our ethos is simple. We strive to do the best for our clients, our people and the communities in which we operate. We recognise that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients. We are committed to finding the right person for this role and are open to discussing flexible working patterns and office location.

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