Executive Assistant

3 weeks ago

Central And Western District, Hong Kong SAR China Ares Management Corporation Full time
Executive Assistant - Office Manager

Apply locations Hong Kong time type Full time posted on Posted 8 Days Ago job requisition id R5858Job DescriptionPrimary functions and essential responsibilities

Specific responsibilities include, but are not limited to:Meetings & Calendaring

Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings, utilizing Outlook and Zoom on behalf of supported professionals; includes arranging for any catering and document distribution.Prioritize Outlook calendar items on behalf of professionals, informing them of meeting changes and keeping them on schedule throughout the day.Schedule meetings and conference rooms as necessary using Ares protocol.

Travel & Expenses

Coordinate all aspects of domestic and international travel (air, ground, lodging and dining, meeting material preparation, etc.); manage payment and maintain real time tracking of meeting and itinerary changes.Maintain current passports and necessary visas.Compose detailed itineraries for travel and key meetings, print boarding passes and check-in professionals for their flights.Track flights to ensure they are on time and not cancelled.Organize and create cash and AMEX expense reports using Ares's expense system, Concur.

Daily & Ongoing

Coordination of travel for Global managers to destinations in Asia. Compose detailed itineraries for travel and key meetings, coordinate professionals for their stay and local cab service.Maintain document filing electronically and hard copy files in organized, timely manner.Assist with office event logistics and coordination as needed.Ad hoc projects as assigned.Register professionals for conferences and networking events in a timely manner.RSVP to events on behalf of professionals.Provide back-up support to other administrative team members in Phone Group when they are at lunch, out sick or on vacation; this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings, etc.Coordinate various mailings (USPS and FedEx) and assist other administrative team members in the process when necessary.Miscellaneous projects and support leverage for professionals as needed, including event management which may require occasional travel.Serve as secondary support / overlap for other EAs when needed.

Responsibilities relating to the Facilities component of the role.

Ensure routine operations from facilities standpoint are functioning efficiently in Hong Kong.Ensure adherence to proper desk setups for all new hires and guests, ensuring required items are in place.Ensure employee photograph session for new joiners.Authorize various operational expenses for Facilities, including overseeing local Ares Asia office invoices as an L1 approver.Allocate team member seating, working in conjunction with local leadership.Administer Ares Maps for local offices in support of APAC Regional Facilities Manager.Administer Brivo Access control for local offices in support of APAC Regional Facilities Manager.Ensure adherence to employee onboarding and off-boarding processes from a Facilities standpoint for Ares Asia regional offices in support of APAC Regional Facilities Manager.Close onboarding and offboarding tickets for the Ares Asia local offices in support of APAC Regional Facilities Manager.Timely renewal of Ares Asia offices' services contracts, i.e.: Canon printer, cleaning vendors, etc, working in collaboration with APAC Regional Facilities Manager.

Qualifications

Education & Experience:Bachelor's degree or equivalent experience.7+ years of experience in an administrative role, preferably in financial services.Proficiency with Microsoft Office suite – particularly Outlook, Word, Excel, PPT.General Requirements:The ideal candidate should have the following:Demonstrates an eager, can-do attitude, willing and wanting to learn and take on projects as needed in dynamic environment.Excellent writing and communication skills in English and Chinese are required.Must be very organized.Ability to manage time and priorities well in a deadline-driven, fast paced department.Excellent problem-solving capabilities, with timely resolution, demonstrating an ability to work independently with limited guidance and exercise independent judgment, including knowing when to elevate concerns or issues.Strong interpersonal skills and ability to multi-task.Strong phone etiquette.Technology savvy and willing to learn new systems.Reporting RelationshipsAdministrative ManagerThere is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.About Us

Ares Management Corporation (NYSE: ARES) is a leading global alternative investment manager offering clients complementary primary and secondary investment solutions across the credit, real estate, private equity and infrastructure asset classes. We seek to provide flexible capital to support businesses and create value for our stakeholders and within our communities. By collaborating across our investment groups, we aim to generate consistent and attractive investment returns throughout market cycles. As of September 30, 2024, Ares Management's global platform had approximately $464 billion of assets under management with more than 3,100 employees operating across North America, Europe, Asia Pacific and the Middle East. For more information, please visit www.aresmgmt.com.Ares Management LLC (together with its related operating and administrative subsidiaries, "Ares Management") is an Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, ethnicity, creed, sex, age, national origin, alienage or citizenship status, disability, medical condition, pregnancy, marital status, partnership status, sexual orientation, status regarding public assistance, military or veteran status, domestic violence victim status, gender identity and expression, transgender status, genetic information, status as unemployed, political affiliation or any other characteristic protected by federal, state or local law.Ares Management will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

#J-18808-Ljbffr

  • Executive assistant

    1 week ago

    Central And Western District, Hong Kong SAR China Hong Kong University Full time

    Executive Assistant (at the rank of Clerk II)Apply now Ref.: 530791 Work type: Full-time Department: School of Chinese (04100)Categories: Executive / Technical / Support Executive Assistant (at the rank of Clerk II) in the School of Chinese (Ref.: 530791) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and...

  • Executive assistant

    1 week ago

    Central And Western District, Hong Kong SAR China ACCA Careers Full time

    Executive Assistant | Top Investment Bank | 33k Your new company Our client is a top-tier investment bank with business across the globe. Your new role Assist the internal auditing team on general administration work Responsible for travel arrangements such as flight ticket booking, accommodation and visa application Schedule meetings and assist with...

  • Executive Assistant

    3 weeks ago

    Central And Western District, Hong Kong SAR China Hong Kong University Full time

    Executive Assistant (at the rank of Clerk II)Apply nowRef.:530791Work type:Full-timeDepartment:School of Chinese (04100)Categories:Executive / Technical / SupportExecutive Assistant (at the rank of Clerk II) in the School of Chinese(Ref.: 530791) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University...

  • Executive Assistant

    1 week ago

    Central And Western District, Hong Kong SAR China TAC Consulting Limited Full time

    TAC is consulting firm focusing on providing consulting service to financial institutions. Our company is a fast-growing consulting firm with offices in Hong Kong and Malaysia, and client network spanning across the Asia Pacific region.We are seeking for an Executive Assistant for our Hong Kong office, this role will be supporting our 2 Executive Directors....

  • Executive assistant

    4 weeks ago

    Central And Western District, Hong Kong SAR China Airwallex Full time

    About Airwallex Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 100,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business...

  • Executive Assistant

    4 weeks ago

    Central And Western District, Hong Kong SAR China Airwallex Full time

    About AirwallexAirwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 100,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business...

  • Executive assistant

    3 weeks ago

    Central And Western District, Hong Kong SAR China Airwallex Full time

    About Airwallex Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 100,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business...

  • Executive Assistant

    1 week ago

    Central And Western District, Hong Kong SAR China Airwallex Full time

    About AirwallexAirwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 100,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business...

  • Executive assistant

    1 week ago

    Central And Western District, Hong Kong SAR China Centre For Immunology & Infection - C2i Full time

    Centre for Immunology & Infection Limited Hong Kong SAROn-site Full Time Contract 3 year or above Entry level Executive Assistant Job Reference Number: C2i101 Centre for Immunology & Infection (C2i) uses novel technology platforms for biomarker discovery and the development of new vaccine and therapeutic strategies. C2i aims to address major unmet global and...

  • Executive Assistant

    1 week ago

    Central And Western District, Hong Kong SAR China Australia and New Zealand Banking Group Limited Full time

    Select how often (in days) to receive an alert:Executive AssistantDepartment: Insto Corp Finance Specialised FinanceDivision: InstitutionalLocation: Hong KongAbout UsAt ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our customers. Our Institutional bank helps...

  • Various positions in marketing executive

    4 weeks ago

    Central And Western District, Hong Kong SAR China Global Executive Consultants Ltd. Full time

    Various Positions in Marketing Executive / Assistant Marketing Communication Officer (HK$15 K – $20 K) (Ref. No.: 25613)Our client, a Multinational Company, is looking for high-caliber person to fill the position. Job Duties Develop and executive marketing activities Work close with external partners Execute marketing plan and campaigns and brand building...

  • Administrative Assistant

    4 weeks ago

    Central And Western District, Hong Kong SAR China AIA Hong Kong and Macau Full time

    Administrative Assistant (Executive Assistant)Apply locations: Hong Kong, HK-AIA Hong Kong & MacauTime type: Full timePosted on: Posted 27 Days AgoJob requisition id: JR-53839At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.It’s about finding new ways to not only better people's lives, but to better...

  • Various Positions in Marketing Executive

    4 weeks ago

    Central And Western District, Hong Kong SAR China Global Executive Consultants Ltd. Full time

    Various Positions in Marketing Executive / Assistant Marketing Communication Officer (HK$15K – $20K) (Ref. No.: 25613)Our client, a Multinational Company, is looking for high-caliber person to fill the position.Job DutiesDevelop and executive marketing activitiesWork close with external partnersExecute marketing plan and campaigns and brand...

  • Various positions in marketing executive

    1 week ago

    Central And Western District, Hong Kong SAR China Global Executive Consultants Ltd. Full time

    Various Positions in Marketing Executive / Assistant Marketing Communication Officer (HK$15 K – $20 K) (Ref. No.: 25613)Our client, a Multinational Company, is looking for high-caliber person to fill the position. Job Duties Develop and executive marketing activities Work close with external partners Execute marketing plan and campaigns and brand building...

  • Executive Assistant, Coverage

    4 weeks ago

    Central And Western District, Hong Kong SAR China Standard Chartered Full time

    Provide full support to the Head, Coverage CIB to ensure the smooth running of the office and delivery of a quality service to the benefit of the Bank and customers both internal and external.Key ResponsibilitiesAssist to execute the business strategy indirectlySupport the Business Head for all relevant business related tasksCoordinate and arrange business...

  • Executive Assistant, Coverage

    3 weeks ago

    Central And Western District, Hong Kong SAR China Standard Chartered Full time

    Provide full support to the Head, Coverage CIB to ensure the smooth running of the office and delivery of a quality service to the benefit of the Bank and customers both internal and external.Key ResponsibilitiesAssist to execute the business strategy indirectlySupport the Business Head for all relevant business related tasksCoordinate and arrange business...

  • Executive assistant, coverage

    1 week ago

    Central And Western District, Hong Kong SAR China Standard Chartered Full time

    Provide full support to the Head, Coverage CIB to ensure the smooth running of the office and delivery of a quality service to the benefit of the Bank and customers both internal and external. Key Responsibilities Assist to execute the business strategy indirectly Support the Business Head for all relevant business related tasks Coordinate and arrange...

  • Senior Executive Assistant

    1 week ago

    Central And Western District, Hong Kong SAR China Centre for Oncology and Immunology Full time

    Centre for Oncology and Immunology LimitedHong Kong SAROn-site Full Time 3 - 5 Year AssociateJob Description:Applications are invited for appointment as Senior Executive Assistant (Ref: H03/2023/14), to commence as soon as possible, on a fixed-term basis, with the possibility of renewal subject to satisfactory performance and mutual agreement.The Appointee...

  • Assistant events manager

    4 weeks ago

    Central And Western District, Hong Kong SAR China Shangri-La Group Full time

    Career Opportunities: Assistant Events Manager / Events Executive (170982)Requisition ID 170982 - Posted - Hong Kong SAR - Kerry Hotel, Hong Kong - Sales & Marketing - Permanent Renowned for its distinctive Asian hospitality, the luxury hotel group operates five Shangri-La properties in Hong Kong, where the company is also headquartered, including Kowloon...

  • Assistant Events Manager

    4 weeks ago

    Central And Western District, Hong Kong SAR China Shangri-La Group Full time

    Career Opportunities: Assistant Events Manager / Events Executive (170982)Requisition ID170982- Posted -Hong Kong SAR-Kerry Hotel, Hong Kong-Sales & Marketing-PermanentRenowned for its distinctive Asian hospitality, the luxury hotel group operates five Shangri-La properties in Hong Kong, where the company is also headquartered, including Kowloon Shangri-La,...