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Job Responsibilities: Handle full spectrum of daily office administrative affairs & operation, including office environment maintenance, courier services, procurement & maintenance of office supplies and stationery's, repairing and maintenance, stock taking, managing operation of office equipment (computers, printers, copiers, fax machines, tencent meeting tool), etc. Responsible for administrative reports, contracts renewal, invoices and monthly statements, payment process follow-ups, (e-)document sorting, (e-)file management , daily logistics support, etc. Support the department's administrative work, including arranging travels and meetings, responding to basic office inquiries, handling inter-departmental administrative coordination to facilitate cross-department communication, assisting in enforcing the bank's administrative systems, following up on the execution of administrative processes, reporting issues, and assisting in optimization. Handle correspondence, including emails, phone calls, and letters, ensuring timely responses. Other ad-hoc duties as instructed. Job Requirements: Good communication skills, both verbal and written (Cantonese, English, and Mandarin), to interact effectively with colleagues at all levels, superiors, and external partners. Good organizational skills to manage multiple tasks simultaneously, prioritize work effectively, and meet tight deadline. Adaptability to quickly adjust to changes in work processes, systems, or project requirements. Good team - service spirit, be able to work closely with colleagues, actively contribute to the team, and jointly complete various tasks. Good PC knowledge and strong in Word, Excel, PowerPoint and Chinese Word Processing. Compliance with bank rules and regulations, with good integrity and confidentiality awareness. Skilled operation of office equipment (printers, copiers, fax machines, tencent meeting tool) is preferred. 1-3 years of relevant administrative work experience, with priority given to those with experience in banks or financial institutions. #LI-CT1 If you are applying for in-scope position(s) under the Mandatory Reference Checking Scheme (i.e., A role carrying out regulated activities licensed by the IA, SFC & MPFA), you are required to undergo the Mandatory Reference Checking. Our responsible recruiter will inform you the details of the MRC process and the requirements in due course. For details, please click here .
