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Administrative Manager

3 weeks ago

Hong Kong, Central and Western District, Hong Kong SAR China Charlotte Frank Full time

Charlotte Frank is seeking a highly skilled Office Manager to lead its Hong Kong offices. This pivotal role requires strategic leadership, team management, and effective collaboration with individuals at all organizational levels.

Main Responsibilities:

  • Ensure smooth office operations in Hong Kong
  • Lead Executive Assistants and oversee administrative duties
  • Formulate and implement administration policies and procedures
  • Manage office contracts, vendors, supplies, and equipment
  • Handle HR matters including recruitment, onboarding, performance reviews, benefits, and offboarding
  • Work with Group HR to ensure compliance with local labor ordinances and group policy
  • Manage HR records and update systems
  • Develop team building activities and coordinate between offices
  • Implement IT security policy and work with the IT team
  • Assist the Head of Office in managing meeting schedules, preparing letters, presentations, and reports
  • Coordinate overseas travel and local events

Main Requirements:

  • Bachelor's Degree in HR, Administration, or Facilities Management
  • Minimum 5 years of office administration experience, 2 years in a managerial role
  • Experience in managing China offices and knowledge of China labor ordinances a plus
  • Ability to manage multiple tasks, meet deadlines, and prioritize
  • Excellent interpersonal and communication skills, good time management
  • Proficiency in MS Office software and Chinese typing
  • Ability to work in a diverse team environment
  • Fluent in written and spoken English, Cantonese, and Mandarin