Executive Support Specialist

1 month ago


Hong Kong, Central and Western District, Hong Kong SAR China Aquis Search Full time
Executive Assistant and Admin Officer

We are partnering with a global investment management firm to find a highly skilled Executive Assistant and Admin Officer to join their Hong Kong office. This role will report directly to the Head of Finance and be an integral part of the Operations team.

Key Responsibilities:
  • Provide comprehensive administrative support to executives, including travel arrangements, scheduling meetings and calls, calendar management, and greeting visitors.
  • Support the expenses and payment processes, as well as general administration.
  • Manage expenses in a proactive and cost-effective manner.
  • Handle documentation work, including meeting materials and monthly reports.
  • Document all activities in the system to ensure timely follow-up.
  • Ensure all travel and events comply with the company's policies and procedures.
  • Assist in the management of meetings, presentations, and events.
  • Collaborate with other EAs based in different time zones to provide around-the-clock coverage for executives based internationally.
  • Manage general office administration and HR administration.
  • Undertake ad hoc projects or events.
Requirements:
  • At least 3 years of experience within a financial services firm is preferred.
  • The ability to take ownership of tasks, handle multiple tasks simultaneously, and balance competing priorities is essential.
  • Excellent time management skills and a strong attention to detail are required.
  • A can-do attitude is a must.
  • A self-starter and critical thinker who can switch priorities at a moment's notice with minimal or no direction.
  • Good interpersonal skills, with fluent written and spoken English and Chinese being a must.
  • Experience working in a fast-paced environment with an international office culture is preferred.
  • Immediate availability is preferred.


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