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Chief Administrative Professional

1 week ago

Hong Kong, Central and Western District, Hong Kong SAR China PASLA Full time

The ideal candidate for this Administrative Services Manager role will possess exceptional organisational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Main Responsibilities:

  • Oversee the day-to-day operations of PASLA's administrative functions.
  • Develop and implement effective policies and procedures to ensure seamless operational performance.
  • Coordinate with external IT support vendors to manage website content and subscriber services.

Financial Management and Accounting:

  • Issue timely invoices to Member Firms and Sponsors.
  • Process payments to suppliers while maintaining accurate financial records.
  • Prepare regular financial reports, including quarterly accounts for management review.

Budgetary Planning and Compliance:

  • Collaborate with the CEO to develop and manage PASLA's annual budget.
  • Ensure adherence to relevant laws, regulations, and industry standards.

Human Resources & Payroll:

  • Coordinate with the payroll partner to process monthly payroll, MPF, and year-end IRD filings.
  • Maintain up-to-date employee and contractor contracts.

Event Management and Communications:

  • Support the podcast host in sourcing engaging content from industry experts.
  • Expand the reach of podcast content through targeted outreach to the membership.
  • Assist in planning and managing conferences, including developing budgets and coordinating sponsorships.

Requirements:

  • Bachelor's degree in a relevant field (e.g., Accounting, Business Administration, Marketing).
  • Minimum 5-8 years of experience in a senior administrative role.
  • Excellent communication and interpersonal skills.