Company Secretary Senior

1 week ago


Hong Kong Island, Hong Kong SAR China John Swire & Sons (H.K.) Limited Full time
Manager / Assistant Manager, Company Secretarial

Critical to our success is a team of experienced professionals who support our company secretarial services. As a Manager or Assistant Manager in this role, you will be responsible for providing high-quality secretarial services to listed companies, divisional subsidiaries, and outports in various jurisdictions.

Your primary responsibilities will include:

  • E nsuring compliance with all applicable laws and regulations, including the Listing Rules, the Securities and Futures Ordinance and the Companies Ordinance, etc.
  • Attending to statutory filings, disclosure, and reporting with regulatory bodies. Providing recommendations on the implementation of new workflow as necessary.
  • Implementing processes to promote, sustain and uphold good corporate governance.
  • Maintaining secretarial and statutory records, and performing regular reviews of the companies' information database and filing system.
  • Organising board and committee meetings, and following up on subsequent work and minutes writing.
  • Handling corporate transactions, as well as the formation, winding up and restructuring of companies to meet business needs.
  • Providing secretarial support to business units in preparing corporate documents, the renewal of aviation services-related licenses, and liaising with external regulators and other stakeholders as needed.
  • Overseeing team administration, performance evaluation, and training strategies.
  • Handling ad-hoc assignments as required.

To excel in this role, you must have:

  • A Bachelor's degree, and be an Associate Member of CGI/HKCGI.
  • At least 8 years of company secretarial experience in sizable listed companies or professional services firms. Candidates with more experience may be considered Manager.
  • Solid knowledge of the Companies Ordinance, the Listing Rules, the Securities and Futures Ordinance and other applicable regulations.
  • Good analytical and problem-solving skills, with the ability to multitask and organise multiple tasks concurrently.
  • A proven track record of supervising a compact team, all in the pursuit of cultivating a culture of excellence and robust team commitment.
  • Proficiency in Microsoft Office Suite and Word Processing applications.
  • Excellent communication skills in both written and spoken English and Chinese. Fluent Putonghua is preferred.


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