Exhibition Services Coordinator

6 days ago


Hong Kong, Central and Western District, Hong Kong SAR China Hong Kong Trade Development Council Full time
Job Overview
We are seeking a skilled and detail-oriented individual to join our Exhibition Services Department as an Exhibition Services Coordinator. The successful candidate will be responsible for ensuring the smooth execution of trade show operations, providing exceptional customer service, and maintaining high-quality standards. This is an exciting opportunity to work in a dynamic environment and contribute to the success of our exhibitions.

About the Role
As an Exhibition Services Coordinator, you will work closely with the sales team to ensure accurate ordering and processing of booth facilities. You will also coordinate with internal departments and external vendors/contractors to deliver quality services. Your administrative skills will be essential in managing reports, filing systems, and meeting schedules. Additionally, you will provide clerical support to the sales team and assist with cold calls and follow-ups.

Key Responsibilities
  • Work with sales to verify accuracy of orders for booth facilities.
  • Process additional orders, including data entry and collection of order forms.
  • Coordinate with internal departments and external vendors/contractors to ensure delivery of quality services.
  • Manage reports, filing systems, and meeting schedules.
  • Provide clerical support to sales team, including handling phone calls and emails.
  • Assist with cold calls and follow-up activities.


Requirements
  • Bachelor's degree in Marketing, Event Management, Business, Communication, or related fields.
  • Excellent communication and interpersonal skills, with fluency in English and Chinese.
  • Proficient in MS applications and Chinese word processing.
  • Able to work independently and as part of a team.
  • Proactive and self-motivated, with attention to detail.
  • Prior experience in exhibition/event industry preferred.


Benefits
The successful candidate will be appointed on a fixed-term contract basis, renewable subject to operational needs. Salary will be commensurate with qualifications and experience.

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