Administrative Leadership Director

3 days ago

Hong Kong, Central and Western District, Hong Kong SAR China PASLA Full time

Are you a highly skilled and experienced professional looking for a challenging role in a dynamic association? PASLA is seeking a talented Chief Administration Officer to lead our administrative team in Hong Kong. As the ideal candidate, you will have at least 5-8 years of experience in a senior administrative position, with excellent communication skills, strategic thinking, and problem-solving abilities.

Responsibilities:

Operational Excellence

  • Oversee daily administrative operations, ensuring efficiency and effectiveness.
  • Develop and implement policies and procedures to enhance operational performance.
  • Manage external IT support, website content, and subscribers.
  • Arrange and minute working group calls.
  • Build relationships with regional stakeholders.

Financial Acumen

  • Issue invoices to member firms and sponsors.
  • Process payments to suppliers.
  • Maintain operating financial records.
  • Reconcile cash books and bank statements.
  • Prepare quarterly management accounts.
  • Coordinate with external auditors and tax partners.

Budget Planning

  • Assist in developing and managing the organization's annual budget.

Compliance and Company Secretarial

  • Ensure compliance with relevant laws, regulations, and industry standards.
  • Coordinate company registry filings with the company secretary.
  • Arrange and minute executive committee meetings.
  • Assist member firms with paperwork changes.

Human Resources and Payroll

  • Coordinate monthly payroll, MPF, and year-end IRD filings with the payroll partner.
  • Maintain employee and contractor contracts.

Events and Podcasting

  • Support podcast content from industry guests.
  • Schedule recordings and launch episodes with the producer.
  • Expand podcast reach using innovative outreach methods.
  • Work with the executive team on roundtable, closed-door, and curated events.
  • Collaborate with the conference committee on content and structure.
  • Manage sponsor contracts for events.
  • Review payment portals and reconcile receipts.

Requirements:

  • Bachelor's degree in accounting, business administration, marketing, or a related field.
  • At least 5-8 years of experience in a senior administrative role.
  • High integrity and professionalism.
  • Strong interpersonal skills and ability to build rapport, negotiate effectively, and collaborate cross-functionally.
  • Results-oriented, strong problem-solving abilities, and passion for innovation.
  • Highly organized and able to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Excellent written and verbal communication skills and attention to detail.
  • Flexibility in working hours may be necessary.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Full right of employment in Hong Kong without visa sponsorship requirements.

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