Business Operations Specialist

5 days ago


Hong Kong, Central and Western District, Hong Kong SAR China ALL-STAR AGENCY Full time

Overview:

All-Star Agency, a well-established bank with a strong global presence, is seeking an experienced Business Operations Specialist to join their Office Admin team. This role requires providing comprehensive administrative support to ensure the smooth operation of corporate banking activities.

Responsibilities:

  • Manage procurement and inventory of office supplies, equipment, and furniture to maintain optimal levels.
  • Act as primary contact for office-related inquiries and provide administrative assistance to staff.
  • Coordinate meeting rooms, manage bookings, and ensure audio-visual equipment is properly set up for seamless events.
  • Oversee IP phone and voice recording systems, regularly checking voice records for quality.
  • Assist with event planning for conferences, seminars, and client entertainment, ensuring timely and cost-effective execution.
  • Supervise centralized mailing operations, coordinating with external vendors for document delivery.
  • Work with building management and service providers to maintain a safe and well-maintained office environment.
  • Identify opportunities for process improvements to boost team efficiency and productivity.
  • Aid in office relocation projects, managing logistics and facilitating transitions.

Requirements:

  • Diploma or degree holder with a minimum of 3 years of solid administrative experience in banking or financial services.
  • Strong organizational and time management abilities, capable of prioritizing tasks and meeting deadlines.
  • Excellent communication and interpersonal skills, with the ability to engage effectively with colleagues at all levels.
  • Familiarity with office equipment, supplies, and vendor management.
  • Willingness to work overtime and adapt to changing priorities.
  • Adaptable to change and able to thrive in a fast-paced, dynamic environment.
  • Proficient in Excel, MS Word, and communication systems.
  • Fluent in English, Cantonese, and Mandarin.

Salary Estimate: The estimated annual salary for this position is $65,000 - $85,000, depending on qualifications and experience.

Benefits: All-Star Agency offers a comprehensive benefits package, including competitive compensation, opportunities for professional growth, and a dynamic work environment.



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