Assistant Manager, Conference

2 hours ago

hong kong, Hong Kong SAR China MCG Talent Full time

Hiring Talent in Marketing, Digital and Technology across APAC We’re on the lookout for an Assistant Manager, Conference, to join an established brand in Hong Kong. This is a fixed-term contract (9 months), where you will coordinate the delivery and development of an upcoming international conference for our client. Key Responsibilities: Identify and recruit a diverse range of high-caliber international speakers; actively contribute to shaping program content that closely aligns with conference themes. Oversee the complete speaker management process, from initial outreach and formal invitations to contract coordination, continuous communication, and acting as the primary point of contact for prominent international guests. Arrange comprehensive travel and logistics for both international and local speakers, including flights or trains, accommodations, ground transportation, visa support, and detailed itineraries. Maintain and regularly update internal tracking systems and databases covering speakers, program schedules, budgets, travel details, and vendor agreements. Organize VIP hospitality experiences, such as bespoke side programs, welcome receptions, cultural outings, and exclusive activities. Assist with supplementary programs, including participant selection, onboarding, and seamless integration into the main event. Create bilingual (English and Chinese) materials in strict adherence to style guidelines, including speaker briefing documents, biographies, correspondence, management reports, website and app content, social media graphics, and event program booklets. Work closely with internal departments, external vendors, and consultants to deliver seamless execution and ensure complete alignment with organizational objectives. Deliver on-site support throughout the event, managing the speaker hospitality lounge, coordinating sessions, resolving issues in real time, and providing dedicated VIP care. Who You Are: 6+ years of experience in event management, conference production, or hospitality. Highly organised, detail-oriented, and able to juggle multiple priorities calmly under pressure. Strong interpersonal skills; comfortable and confident engaging with senior executives, international speakers, VIPs, and diverse stakeholders. Self-starter who thrives in both independent and team environments, especially in fast-paced, multicultural settings. Genuine passion for philanthropy, social impact, and international exchange. Fluent written and spoken English and Chinese (Cantonese). Sounds like you? Apply NOW or send through your CV to my email at Seniority level: Mid-Senior level. Employment type: Full-time. Job function: Project Management, Marketing, and Consulting. Industries: Events Services; Public Relations and Communications Services; Non-profit Organizations. #J-18808-Ljbffr

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