Executive Assistant

About Airwallex Airwallex is the only unified payments and financial platform for global businesses. We empower over 150,000 businesses worldwide with fully integrated solutions for accounts, payments, spend management, treasury, and embedded finance at a global scale. Location Hong Kong Overview As the Executive Assistant, you will support a Hong Kong-based Leader by managing administrative, logistical, and project-oriented tasks, enabling executives to focus on strategic responsibilities. Responsibilities Communication/Coordination: Serve as the primary point of contact for both internal and external stakeholders, managing communications and coordinating significant events such as monthly all-hands meetings, offsite gatherings, and other critical stakeholder interactions. Calendar Management: Assume full responsibility for managing the calendars of executives, working collaboratively with other group EAs or stakeholders to prioritize and move meetings where needed, meticulously scheduling appointments, and supporting events to prevent conflicts and optimize the executives' time. Travel/Logistics: Support travel logistics for multiple executives by anticipating issues (visa requirements, transfers, meetings), and addressing other travel-related tasks. The individuals you support will generally plan their own travel but may occasionally need help. Invoice Management: Oversee the creation and management of Purchase Orders using the Oracle system, ensuring that all administrative tasks related to invoicing and budgeting are executed with precision and efficiency. Minimum Qualifications Degree holder with at least 5+ years of experience in an executive assistant role, ideally supporting multiple C-level executives. Proficient in using Oracle, Concur or similar ERP systems for managing financial and administrative tasks. Experienced in project management and coordinating large‑scale events and meetings. Highly skilled in MS Office applications, including Word, Excel, and PowerPoint. Adept at managing complex travel arrangements and logistics for multiple executives. Exceptionally organized and capable of juggling multiple tasks and projects concurrently. Superior communication skills and are comfortable liaising with stakeholders at all organizational levels. Proactive, routinely anticipating the needs of the executives you support to ensure seamless and efficient management of their schedules and responsibilities. Strong commitment to your duties and are meticulous in your work, paying close attention to every detail. Adaptable and thrive in dynamic, ever‑evolving environments. Exceptional communication in verbal and written English, Mandarin, and Cantonese. Preferred Qualifications Experience within a similar fast‑paced, hyper‑growth environment. Applicant Safety Policy: Fraud and Third‑Party Recruiters To protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page. Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary. Equal Opportunity Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know. #J-18808-Ljbffr