Workplace Experience Coordinator

3 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Jump Trading Group is committed to world class research. We empower exceptional talents in Mathematics, Physics, and Computer Science to seek scientific boundaries, push through them, and apply cutting edge research to global financial markets. Our culture is unique. Constant innovation requires fearlessness, creativity, intellectual honesty, and a relentless competitive streak. We believe in winning together and unlocking unique individual talent by incentivizing collaboration and mutual respect. At Jump, research outcomes drive more than superior risk adjusted returns. We design, develop, and deploy technologies that change our world, fund start-ups across industries, and partner with leading global research organizations and universities to solve problems. People and culture are really important at Jump. Our Office Workplace Services team are key ambassadors and we’re looking to add to the team in our Hong Kong office As an Office Workplace Coordinator you will be responsible for providing first class facilities and administration in partnership with the Global Workplace Services teams. This role suits a resourceful self-starter and team player who will thrive in a dynamic and fast-paced environment, working across our APAC offices. Responsibilities Assist in managing onsite vendors (food, beverage, engineers, cleaning staff), regularly review and negotiate agreements and oversee facility maintenance and day-to-day operations Reception and conference room coordination (screen incoming calls, greet guests, prepare conference rooms and help operate VC equipment) Collaborate with Tech Services team to plan desk spaces, people moves and visitor facilitation Collaborate with the Global Workplace Services team on travel, events, food & beverage offerings, swag ideas and global projects Partner with the wider People Operations team to identify opportunities to enhance and create a positive, productive environment which is aligned with our culture and values Collaborate with managers and teams on researching, planning and running in-office and off-site employee events and team bonding opportunities Provide light accounting support such as cross-checking team invoices, reconciling transactions on the company credit card and liaising with our Accounts Payable team on team invoices and annual team spend reporting Other duties as assigned or needed Qualifications A bachelor9s degree in business management or related field (or equivalent experience and training) At least 3 years of previous administrative experience Strong customer service skills and a professional manner An ability to work independently and multi-task effectively A keen eye for detail, excellent prioritization, organisation and time management abilities Strong verbal and written communication skills Competency across Microsoft Office including Excel, Word, and PowerPoint To interact with external and internal individuals effectively, maintaining composure during stressful situations To be comfortable working onsite five days per week Reliable and predictable availability Additional Details Seniority level: Mid-Senior level Employment type: Full-time Job function: Management and Manufacturing Industries: Technology, Information and Internet Referrals increase your chances of interviewing at Jump Trading Group by 2x Administrative Assistant-6 month Contract Central & Western District, Hong Kong SAR 10 months ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr