Executive Assistant

Executive Assistant to support Regulatory & Public Affairs (Government Relations) Asia team. Position Responsibilities Manage calendars and coordinate all internal and external scheduling requests Organize various regularly scheduled meetings, and may be required to liaise with internal and external stakeholders Manage all travel related administration, including, but not limited to all travel related requests, prepare travel itineraries and meeting agendas; reconcile travel expense reports and submit in timely fashion Prepare correspondence, documents, spreadsheets and presentation material Compile data, verify and organize materials for reports, and assist in preparing reports for presentation Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas Organize internal and external meetings in efficient, professional manner within tight timeframes Handle confidential information and interacts with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings Facilitate interdepartmental communication and manage special projects, as necessary Ensure the smooth facilitation of business to allow for meaningful progress on initiatives. Required Qualifications Degree holder with a minimum 5 years of experience in Financial Services industry, preferably a sizeable, multinational, and/or global company with senior stakeholder engagement experiences Strong track record supporting executives Well organized with excellent sense of work prioritization Ability to work under pressure and meet tight deadlines Knowledge and experience dealing with a variety of different systems, and Microsoft Office Integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside of the company at all times Highly motivated, reliable and trustworthy individual who is able to represent the executive office and the team in a professional manner at all times Ability to deal with a high level of ambiguity and utilize sound business judgment Great organizational skills, a strong bias for action and the ability to multitask effectively Ability to complete complex tasks and projects quickly with little guidance Excellent interpersonal skills and communication (written and verbal) in English, Mandarin Chinese and Cantonese. Flexible, with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines When You Join Our Team We’ll empower you to learn and grow the career you want. We’ll recognize and support you in a flexible environment where well‑being and inclusion are more than just words. As part of our global team, we’ll support you in shaping the future you want to see. About Manulife And John Hancock Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit Manulife is an Equal Opportunity Employer At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy‑related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law. It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact Working Arrangement Hybrid Location and Compensation Hong Kong, Hong Kong SAR – HK$45,000.00 – HK$65,000.00 #J-18808-Ljbffr