Executive Secretary
5 days ago
Add expected salary to your profile for insights We are seeking a dependable and versatile professional to provide dedicated administrative support to the Vice Chairman of a prominent business group. This role is integral to the Vice Chairman’s public-facing initiatives, particularly in areas of social involvement, community organizations, new media, think tank, and education. The ideal candidate will demonstrate sound judgment, strong interpersonal acumen, and the ability to operate effectively across dynamic and confidential environments. Candidates with less experience and qualifications will be considered for the position of Executive Assistant. Work Location: Kowloon City Responsibilities Provide comprehensive secretarial support to the Vice Chairman, including managing the calendar, appointments, travel arrangements, and daily correspondence with precision and discretion. Prepare and edit documents including reports, presentations, speeches, and briefing materials. Organize and maintain files, records, and confidential documents. Serve as a liaison between the Vice Chairman and internal teams, external stakeholders, and family members, ensuring professional handling of communications. Assist in project coordination, including research, data compilation, and deadline tracking, to support reporting and decision-making. Ensure smooth office operations including supply management, vendor coordination, and administrative support. Manage travel logistics including itinerary planning, visa applications, and accommodation bookings. Assist in planning and execution of events, conferences, and board-level meetings. Support basic financial administration, including the preparation of expense reports, coordination of reimbursements, budget tracking, invoice handling, and petty cash management. Liaise with the Finance Function to facilitate approvals and address queries. Requirements Bachelor’s degree in Business Administration, Secretarial Studies, or a related discipline. Minimum 5 years of experience supporting C-level executives in a secretarial or personal assistant capacity. Exceptional organizational and time management skills, with the ability to manage multiple priorities. Excellent written and verbal communication skills in English and Chinese (including Cantonese and Putonghua). High level of professionalism, discretion, and integrity in handling sensitive matters. Proactive, resourceful, and solution-oriented mindset. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as SharePoint and Zoom. Please submit your application with a detailed resume, but EXCLUDE sensitive personal information. As an equal‑opportunity employer, our recruitment and selection are based on knowledge, skills and experience, with an emphasis on commitment to work and integrity. Candidates will be required to provide supporting documents at a later stage and may need to undergo a competence test for certain positions. Any personal data collected during the recruitment process will be treated in strict confidence, used for recruitment purposes only, and handled in compliance with relevant regulations and corporate policies. #J-18808-Ljbffr
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Secretary / Executive Assistant
2 weeks ago
Kowloon, Hong Kong SAR China City Chain Company Limited Full timeAdd expected salary to your profile for insights Provide a full spectrum of secretarial, administrative support, and personal assistance to the Senior Management and Director Manage and arrange daily schedule, meetings and business travel of the Senior Management and Director Maintain effective and efficient communications with internal and external parties...
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Kowloon, Hong Kong SAR China Watten Investments Limited Full timeA leading property investment firm is seeking an experienced secretary to provide comprehensive administrative support to a senior executive. Responsibilities include managing correspondence, handling travel arrangements, and preparing reports. The ideal candidate is a university graduate with at least 5 years of experience, strong communication skills in...
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Executive Administrative Secretary | HR
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Kowloon, Hong Kong SAR China Koomen International Company Limited Full timeA company in Hong Kong is seeking an experienced Administrative Secretary to provide comprehensive secretarial and administrative support. The role includes greeting visitors, managing phone calls, preparing business reports, and coordinating HR activities. The ideal candidate must hold a Bachelor’s degree and have at least 3 years of relevant experience,...
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Dynamic Executive Secretary for Project
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Kowloon, Hong Kong SAR China Arup Full timeA leading engineering consultancy in Hong Kong is seeking an Assistant Secretary / Secretary to provide comprehensive administrative support. The ideal candidate will have at least 3.5 years of secretarial experience and be proficient in Microsoft Office. Responsibilities include organizing meetings, document handling, and supporting team operations. The...
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Senior Executive Assistant
2 weeks ago
Kowloon, Hong Kong SAR China City Chain Company Limited Full timeA leading watch retail company in Hong Kong is seeking an experienced secretarial support professional for Senior Management. Responsibilities include managing schedules, drafting correspondences, and handling confidential documents. Candidates should be detail-oriented with excellent communication skills and a degree or formal secretarial training....
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Executive Department Secretary
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Kowloon, Hong Kong SAR China Eternal Optical & Perfumery (Far East) Limited Full timeA leading optical and perfumery company in Hong Kong seeks a Department Secretary to provide comprehensive support to the department head. Responsibilities include coordinating workflow, preparing correspondence, and liaising with stakeholders. The ideal candidate will have a Bachelor’s degree, two years of relevant experience, and strong skills in...
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Kowloon, Hong Kong SAR China Tung Chun Management Services Company Limited Full timeA management services company based in Hong Kong is seeking a proactive and diligent individual to provide comprehensive secretarial support. Responsibilities include managing schedules, handling correspondence, and coordinating with internal and external parties. Ideal candidates should have a diploma in business studies, experience in administrative roles,...
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Secretary (Family Office)
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Kowloon, Hong Kong SAR China Watten Investments Limited Full timeWe are a family office relating to a leading Hong Kong listed property developer with core businesses in property development and investment. The Group’s business interests comprise a diversified portfolio of residential, office, industrial, retail and hospitality properties across Hong Kong, Mainland China, Singapore and Australia, and has developed over...
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Finance Admin Officer
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Kowloon, Hong Kong SAR China PERSOL Full timeA reputable financial company in Hong Kong seeks an Admin Officer to support daily operations. Responsibilities include providing secretarial support to IT executives, coordinating travel arrangements, processing invoices, and offering general administrative assistance. The ideal candidate has 3-5 years of relevant experience and is proficient in Chinese,...
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Executive Officer
21 hours ago
Kowloon, Hong Kong SAR China Ronald McDonald House Charities Hong Kong Limited Full timeResponsibilities Provide full secretarial and administrative support to Management & Board and Committees. Provide company secretarial services and support. Arrange annual returns and other statutory filings and prepare minutes. Provide administrative and secretarial support including drafting of meeting minutes for the Board and senior management to ensure...
