Administration Assistant

1 week ago

Kowloon, Hong Kong SAR China West Kowloon Cultural District Authority Full time

({Add expected salary to your profile for insights}) (This is a fixed‑term contract position of 2‑years with the possibility for renewal subject to organisational needs and individual performance.) Responsibilities Provide secretarial and administrative support to the Projects Division (PD) – Chief Projects Officer’s Office (CPOO) and Planning and Design Department (PDD), ensuring tasks are completed in a timely manner to facilitate the smooth operation of business activities. Manage and handle incoming and outgoing emails and official correspondence with accuracy and discretion. Maintain a well‑organised and accessible record‑keeping system for all communications. Oversee vehicle and transfer arrangements for PD efficiently and coordinate with contract car drivers to manage daily assignments and logistical support. Support the preparation of reports for the PD, including financial reports, budget proposals, procurement/payment administration, and assigned tasks. Collaborate with other teams and departments within the Projects Division to address daily administrative requirements and facilitate communication and coordination between departments in the Authority. Handle office administrative duties such as coordination for office relocation, ordering of office supplies, meeting arrangement, preparation of meeting agenda and minutes, and other assigned tasks. Ensure timely preparation and processing of expense reports and invoices in compliance with the Authority’s internal policies and procedures. Perform any other duties from time to time as the Authority may reasonably direct. Qualifications Possess a Diploma or above in administration, business management or a related discipline. Have proven at least 2 years of relevant experience in administration, preferably in a sizable organisation. Have strong organisational skills with the ability to multi‑task. Have excellent time‑management skills and the ability to prioritise work. Be attentive to detail and have problem‑solving skills. Handle sensitive information with care. Have excellent and proficient written and verbal communication skills (both English and Chinese). Be proficient in MS Office Suite (MS Word, MS Excel and MS PowerPoint). Application For interested parties, please submit your application with a detailed CV on or before 20‑11‑2025. Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until the post is filled. Data & Privacy Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep the confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful. All related information will be kept up to 24 months and all personal data will be destroyed afterwards. Contact For more information, please visit . #J-18808-Ljbffr

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