Facilities Administrator

6 days ago

Hong Kong Island, Hong Kong SAR China JLL Full time

Join to apply for the Facilities Administrator role at JLL . Financial Management: Assist in the processing of invoices, expense reports, and financial reconciliations for all FM-related POs including purchase, services, utilities and vendor contracts. Create new vendor A/C. Invoice and Payment Processing: Oversee submission of invoices and necessary documents for payment settlements. Coordinate with procurement and finance teams to ensure payment processes are smooth. Resolve payment enquiry from vendor. Records Management: Update and maintain PPM record, contract summary, PO/PR and payment summary, weekend worker list records, maintenance records, OT & petty cash record. Administrative Support: Organize and maintain filing systems for financial and administrative, and operation documents. Coordinate schedules and manage appointment calendars for internal meetings. Data Entry and Management: Input and maintain data in financial systems. Human Resources Support: Assist with new members onboarding, orientation, and training processes. Maintain team staff records, including leave and OT. Work Order Management: Monitor and check the work order completion. Inventory and Supply Management: Gate keeper for overseeing office supplies orders and consumption. Environmental Health & Safety: Inventory and replenish pantry steam items. Records Management: Record and report office operations for reference. Compliance and Procedure Implementation: Assist in reviewing and developing and implementation of administrative procedures and guidelines. Ensure the procedures are communicated and adhered to by team members. Telecommunications System & Service Management: Activate extensions for softphone deployment. Assist with ensuring server connectivity. Relocation of Boss & Secretary phone or Telephone line. Facilities Management Support: Coordinate with teams for users’ requests. Seniority level Not Applicable Employment type Part-time Job function Management and Manufacturing Referrals increase your chances of interviewing at JLL by 2x. #J-18808-Ljbffr

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