Executive Assistant

Found in: Talent HK C2 - 2 weeks ago

Hong Kong, Hong Kong SAR China HSBC Full time

Some careers grow faster than others.

If you’re looking for a career that will give you plenty of opportunities to develop, join HSBC and your future will be rich with potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

Wealth and Personal Banking (WPB) helps deliver on HSBC’s purpose of opening up a world of opportunity by providing our customers with borderless banking and world-class wealth management through best-in-class, mobile-first capabilities and exceptional people. Our international network and breadth of expertise enable us to support individuals, families, business owners, investors and entrepreneurs. Wealth and Personal Banking has four key business areas responsible for efficiently bringing the best of HSBC to our clients through a broad and relevant suite of wealth and retail banking capabilities: Asset Management, Global Private Banking & Wealth, HSBC Life, Retail Banking & Strategy and COO & Digital Transformation.

We are currently seeking a high calibre professional to join our team as an Executive Assistant.

Principal Responsibilities

An assistant is required to support WPB Global Head of Transformation.

The jobholder will be required to manage and co-ordinate diaries for the managers, acting as a first point of contact for the team.

Due to the global nature of the team, the jobholder will also be required to handle travel arrangements and feel comfortable with scheduling meetings and travel arrangements across different time zones.

Deliver efficient and high quality administrative and personal assistance to WPB Global Head of Transformation Excellent organization skills with ability to proactively prioritize items that need attention and offer solutions to problems Focus on delivering stakeholders’ requirements timely manner and continuously seek ways to improve service, productivity and quality of work The job holder will be expected to work independently across a wide range of duties in accordance with the senior executive’s direction and compliance with the Bank’s standard practices Arrange and manage calendar including the arrangement of complex schedules, meetings and travel itineraries Handle routine correspondence and other general secretarial support Support event logistics and all administrative activities, including but not exclusive to expense management, invoice processing, as well as coordinating and working with other Assistants across the Group Serves as the point of contact between senior executive and internal and external stakeholders. Excellent verbal and written communication is a must to liaise with key senior stakeholders and all colleagues professionally, preparing correspondences, maintaining records and reports, and facilitating internal communications such as information distribution and preparing presentations Perform ad hoc assignments as required, productively undertaking a substantial workload without sacrificing quality Requirements Strong time management and organisation skills: ability to prioritise tasks and work to tight deadlines, at times under pressure and with minimal supervision Strong oral and written communication skills Strong interpersonal skills, ability to build and maintain effective relationships with internal and external stakeholders Strong team player Experience of working effectively in a high-pressure and challenging environment Flexibility of approach, together with a ‘can-do’ attitude, is key Excellent knowledge of MS Office applications, including use of Outlook as a business tool Previous experience of HSBC’s internal systems/applications would be advantageous

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