Officer, IT Procurement
8 months ago
Job Purpose:
Procure IT equipment, price negotiation, cost budgeting, purchasing coordination, IT asset management, payment process, license keeper and maintenance arrangement.
Main Responsibilities:
• Assist IT procurement supervisors, project managers, technical support managers and other IT colleagues to develop project cost budget and give advice on choosing of cost effective hardware and software.
• Provide guidelines and assistance to users on choosing suitable IT products and solutions with no violation to the group standard.
• Guide users to follow the bank guideline for all IT procurement requests.
• Maintain good record keeping for all requests and documentation including inventory list.
• Help establish/ update/ review IT procurement procedures and operations manual.
• Help negotiate with vendors for IT contracts to ensure that the Bank’s interests are protected with clear terms and conditions.
Procurement
• Handle daily user IT procurement requests and provide technical advice for users to select the best products and services.
• Acquire quotations from vendors under user requested.
• Provide IT Expenditure Approval Form for applicant approval.
• Verify the applicant approval to ensure the authorization.
• Assist on vendor selection process by comparison of products, price, services, warranty and delivery to decide the adequate quotation.
• Gather applicant approval and footnote the rejected quotation for order preparation.
• Responsible for quotation preparation & submission with proved documents to IT Procurement Section Head / IT project manager / Group Head of ITD for ordering approval.
• Process order and coordinate the delivery among applicant, selected vendor and/or related parties such as data centre.
• Liaise with IT Service or Network or Security Team colleagues/ selected vendors to perform the installation.
Invoice Handling
• Assist Financial Accounting Department to handle related computer invoices including hardware and software purchases, data line, broadband, and maintenance of ATM machine, computer equipment, servers and software license.
• Consolidate related documents to proof the invoice validity to process the payment.
• Handle IT fixed asset addition registration, disposal, transfer and CAPEX depreciation commencement monitoring.
Contracts/ Agreements Tracking & Maintenance
• Update and maintain the expiration maintenance of hardware and software.
• Assist project manager / related ownership to acquire renewal quotations, help in reviewing agreements / contracts for continuing maintenance.
• Select vendor on price comparison with services level (except privilege).
• Provide quotations or IT Expenditure Approval Form to project manager / users for approval.
• Verify the applicant approval to ensure the authorization.
• Take the ownership on vendor renewal process and arranging the prevention checking (if appropriate).
Incumbent Requirements:
• Tertiary education with bachelor degree/ higher diploma (preferably with academic major in IT or supply chain management related disciplines)
• Good knowledge on IT products (hardware/ software/ licensing)
• Ability to tackle ad hoc issues with good problem solving skills
• Good communication and coordination skills with positive and helpful attitude
• Good command of written and spoken English and Chinese
• Able to work under pressure
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