Assistant Facilities Officer
4 weeks ago
About the role
:Operations Management
Coordinate with contractors / supplier for procurement on daily use items & minor builder works projects Plan and execute PPM schedule and ensure all works are completed within timeline Update and housekeeping of civil works project document, form, template & manual Assist in security booking and prepare working permit with Building Management Plan, Organize, Arrange, input & revise weekend task, risk assessment & civil works weekly update; assist in coordination and supervision of weekend and after-hours maintenance and repair works Perform key management Monitor and supervise performance of vendors and the handymen team Attend emergency situation and coordinate with vendor for immediate rectificationClient Service
Manage facilitate online work order request and act as point-of-contact for user queries on use of helpdesk Provide feedback to the requestor on the status of their order if required by user Issue internal correspondence / notices to users (including ad hoc maintenance work and weekend task) Develop and maintain close relationship with Business Unit Administrators and key usersEvent Management
Liaise with Catering Team / users on meeting room & event set up Ensure meeting / event related work requests are logged in online toolHealth and Safety
Coordinate and arrange First Aider / AED Operator training for internal users Issue workstation comfort survey to new staff, monitor replies and arrange on-site assessment as requiredExecutive Parking Management
Manage Executive Parking programme for client. Vet internal car park applications in accordance with client’s policy Coordinate car park application / termination, car park access and shuttle lift access for eligible users with Building Management Office Prepare monthly carpark usage report Handle all car park enquiresOffice Plant Management
Managed indoor plant rental programme. Arrange purchase and delivery of festive plants, e.g. Christmas and Chinese New YearAdministration Management
Support Team administration Prepare monthly attendance summary and OT record for JLL team Filing of work orders and other documentationsSound like you? To apply you will have:
Higher Diploma / Degree in Building Studies, Facility Management and Property Management A minimum of 2 years relevant working experience in the corporate real estate, facilities Strong customer service and interpersonal skills Good understanding of facilities / housekeeping management Good command of both spoken and written English and Chinese Basic computer skills in Microsoft Office, MS project, powerpoint, excel and Autocad Independent, self-motivated, flexible, responsible and willing to work under pressureWhat you can expect from us
We’re an entrepreneurial, inclusive culture. We succeed together - across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.
With us, you’ll develop your strengths and enjoy a career full of varied experiences.
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