Office Manager

3 weeks ago

Central And Western District, Hong Kong SAR China Charlotte Frank Full time
Our client, a US based leading investment group, is seeking a top-notch Office Manager with a global mindset and a proven track record of strategic leadership. This pivotal role requires someone with the finesse to lead teams, oversee office operations, and collaborate effectively with individuals at all organizational levels. This opportunity will present the candidate with a distinguished and accomplished professional trajectory.Key ResponsibilitiesEnsure the smooth running of all offices in Hong KongTeam leadership of Executive AssistantsResponsible for office administrative duties; assist in formulating and implementing administration policies and proceduresManage office related contracts expiries & renewals, manage external service vendors, replenish supplies and equipment as and when neededResponsible for all HR matters including but not limited to recruitment, staff onboard/orientation, performance review, staff benefits, offboarding etc.Work with Group HR to ensure in compliance with local labor ordinances and group policy.Manage HR records and update systems in a timely manner.Develop team building and coordinate activities between offices.Ensure IT security policy is fully implemented per group policy and work with IT team to ensure office equipment are in order;Assist Head of Office in managing meeting schedules, preparing letters, presentations and reports;Co-ordination of overseas travel and local events in tandem with other officesLead and coach junior administration support staffPerform any ad-hoc duties as assigned by the managementMain RequirementsBachelor Degree in HR or Administration or Facilities Management or related qualificationWith minimum 5 years office administration experience and with 2 years in managerial roleExperiences in managing China offices and knowledge of China labor ordinance a plusAbility to manage and prioritize multiple tasks while meeting deadlinesExcellent interpersonal and communication skills and good time managementProficiency in MS office software and Chinese typingAbility to work in a diversified and team environmentFluent in both written and spoken English, Cantonese & MandarinJob Code:

SM/56972For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.comPersonal data collected will be used for recruitment purposes only.By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy here.Please note that only shortlisted candidates will be contacted.Seniority level

Mid-Senior levelEmployment type

Full-timeJob function

Administrative

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