Assistant Administrator

2 weeks ago

Hong Kong, Hong Kong SAR China Hays Full time

Your new company You will be working with the Investment Management department as an Executive Assistant, to support a multi-function team in Hong Kong focused on APAC Private Equity Investment and regional client services. This is a very multifaceted role which requires a hands-on approach, excellent organisational skills and an aptitude for problem-solving. Your new role Arrange meetings, conference calls and video-conferences across multiple timezones, via various platforms with both internal and external stakeholders and clients Manage office visitors including internal and external stakeholders travelling from global locations Arranging travel logistics and itineraries, including flights, transfers, hotels, meeting logistics etc., ensure that all travel policies are adhered to Proactive management of team's calendar and reminders Preparing expense reimbursement through the Concur system on time, ensuring proper documentation is provided prior to reimbursement Handling invoices and following up on payment logistics Pick up team members' phone calls when away from desk/office as requested Support client engagement function - update business contact and document activities to Firm's systems for record keeping purposes, conduct ad-hoc research and information gathering, liaise within global team (e.g. operations, finance) to support operations and logistics. Support preparation of client materials according to firm standards and which are suitable for external distribution as required Assist in client roadshow and conference support, including logistics and external speaking engagement approval process Assist in client gifts sourcing and purchase, approval and dispatch management Work with assistants across the global team and back up other assistants within MSIM when required and to cover annual leave and other absences Undertake ad hoc projects and/or events What you'll need to succeed University graduate preferred At least 3 years working experience in admin support role, experience in financial industry or supporting an external client facing team is a requirement. Proficient in MS Office applications with sound skills in Outlook, Teams, Word, Excel and PowerPoint Ability to quickly understand and navigate internal MS systems for travel, expense management, event coordination, gift and entertainment processing and client interactions. Proficiency in both spoken and written English; Mandarin and/ or Cantonese is a plus Understanding of the private equity or banking industry is a plus What you'll get in return Attractive remuneration package Being part of team working with international finance professionals Excellent growth potential within the top tier bank What you need to do now Click 'Apply Now' if you are interested in this role. For further details or a confidential discussion in the banking and finance industry, please contact Dashini at Hays via email Dashini.Raj@hays.com.my. At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.

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