Office Administrator, Multi Family Office

4 days ago

Hong Kong, Hong Kong SAR China King Deux Search & Consulting Full time

King Deux Search & Consulting is a specialised executive search firm which offers bespoke talent solutions across financial services and commerce. We are committed to not only finding the right opportunity for our candidates but also leaving a legacy that lives on beyond the hiring process. Follow us at https://www.careers-page.com/kingdeux for updates on the exceptional clients we represent. Stay up-to-date on industry news and get your career consultation scheduled at kingdeux.com About Your Company King Deux is partnering with one of the top multi family offices in Asia, stable and constantly growing their presence in Asia over the past 7 years. They are well structured, governed, and sound and solid in their global reputation. We are looking for bright minded individuals to join a high calibre, culturally diverse team as office administrator to support the growth of business. About Your Role Provide front-desk coverage, arrive at the office prior to 9:00amOrganize and manage incoming/outgoing mail, arrange courier for shipmentsProvide administrative support: email correspondence, phones/fax lines, basic bookkeeping (accounts payable, expense reimbursements, etc), business cards, simple marketing files, maintain company decks and update policiesManage onboarding and offboarding of employees including IT set up, SFC license applicationsOrganize meetings (book rooms, set up video conferencing, send meeting invites, etc.), arrange reservations and company eventsGreet guests as they enter the office, provide beverage service to guests, tidy meeting rooms after meetings, etc.Manage service providers related to general office management (building management, cleaning, repairs and maintenance, security system, fish tank, printer, IT consultant, compliance consultant, utilities etc.)Coordinate travel arrangements for employees and ManagementMaintain filing systems, contact and login databases, employee lists, IT and equipment inventory listsManagement of CPT hours and compliance-related filingsManagement of office suppliesDevelop and improve administrative processesMaintain an organized office environmentExecute ad hoc requests as needed What you will need to succeed Good communication and interpersonal skillsWorks well independently and able to collaborate with a teamAbility to prioritize tasks and multi-taskDetail-oriented, organized and efficientGood command of both written and spoken English and CantoneseGood PC knowledge and familiar with MS Office3 years working in the service or administrative industry preferredCandidate needs to be based in Hong Kong How to Apply Interested parties, please send your CV directly to y@kingdeux.com or apply directly. Please note that only shortlisted applicants will be contacted.

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