Information Technology Document Control Specialist
3 weeks ago
About IO TECH SOLUTIONS LIMITED
Established for over 50 years, IO TECH SOLUTIONS LIMITED is a reputable firm in the Asia Pacific region dedicated to sustainable and integrated solutions. As a regional provider of data management, security printing, card solutions, and digital transformation services, we are seeking an experienced IT Officer to join our team in Hong Kong.
This role involves joining our team as a Document Control Specialist, where you will be responsible for owning the documents auditing process, ensuring they are organized, up-to-date, and compliant with all standards.
The position is based in our Yuen Long office.
Key Responsibilities:- Document Management: Manage and update our audit document control systems to keep all records organized and secure.
- Document Review: Review incoming documents to ensure they meet our formatting and naming conventions.
- Verification and Compliance: Verify document accuracy and completeness, maintaining our high standards.
- Collaboration and Support: Collaborate with auditors, providing necessary support during audits.
- Certification Support: Help the company maintain professional certifications.
- Security System Oversight: Oversee the day-to-day operations of security systems such as CCTV, access control, and fire prevention systems.
- Policies and Procedures: Develop and implement document management policies and procedures.
- Training and Development: Conduct training sessions for staff on document control processes.
- Audit Readiness: Monitor document control activities and ensure audit readiness.
- Reporting and Compliance: Assist in preparing and submitting audit reports.
- Industry Knowledge: Stay informed about changes in regulatory and industry standards.
- Cross-Functional Collaboration: Work with IT and security teams to meet audit and certification requirements.
- Issue Resolution: Resolve any issues related to audit documentation and certification processes.
- A Higher Diploma or above in Information Technology, Computer Science, or a related field.
- Strong communication and interpersonal skills.
- Excellent problem-solving abilities and accountability.
- At least 5 years of experience handling auditor inquiries with relevant documentation.
- Knowledge of ISO27001 or PCI-DSS compliance is a plus.
- Experience in the security field is advantageous.
- Exceptional organizational skills and attention to detail.
- Ability to work both independently and collaboratively.
- Proficiency in document management software.
Estimated Salary: HKD 45,000 - HKD 65,000 per month
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