Financial Operations Specialist
20 hours ago
We are seeking a highly skilled and detail-oriented Financial Operations Specialist to join our Finance team in Hong Kong. As a key member of our team, you will be responsible for managing the end-to-end Accounts Payable process, ensuring accurate and timely processing of vendor invoices and payments.
Key Responsibilities- Manage the vendor invoices and payments process, ensuring compliance with internal controls and documentation
- Process client disbursements in accordance with the Law Society rules
- Support the Senior Accountant and Finance Manager on month-end reporting, account reconciliations, annual audit, and tax compliance
- Ensure accurate general ledger/matter coding of all invoices and staff reimbursements
- Input data for voucher creation in the financial system, create electronic payment runs, and process cheques and other methods of payment
- Deal with enquiries from internal staff members and external vendors on financial matters
- Maintain vendor records, including setting up new vendors and staff members
- Maintain the fixed asset register
- Manage the treasury function and prepare payment schedules to meet payment requirements
- Reconcile the Accounts Payable ledger to the General Ledger control accounts
- Monitor bank payments and transactions in accordance with Solicitors' Accounts Rules, with ledger records updated
- Prepare and post general ledger journals
- Prepare supporting schedules for substantiation of general ledger balances
- Perform monthly bank reconciliations on office and client money accounts
- Assist with monthly management accounts, cash flow forecast, annual budget, and audit
- Perform ad-hoc office duties
- Good verbal and written English and Chinese communication and interpersonal skills to interact with lawyers, members of the Finance Support and other Business Support functions effectively
- Able to work independently, with a positive working attitude and maintain high quality and accuracy
- Flexible and able to handle multiple priorities
- Good organisational and time management skills; able to deal with urgent requests and meet deadlines
- Ability to quickly learn new processes and systems
- Diligent and able to pay close attention to detail
- Office-based working experience in an Accounts Payable Team
- Good understanding of general ledger, accounting, and finance functions
- Intermediate to advanced level in Excel, Word, and Outlook
- Working experience in a global firm with exposure to a multi-currency environment is an advantage
- Working experience in the legal sector/professional services field is an advantage
- Experience of using Elite 3E software is an advantage
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