Financial Operations Assistant

1 week ago


Hong Kong, Central and Western District, Hong Kong SAR China Allen & Overy Full time
About the Role

We are seeking a highly skilled and detail-oriented Financial Operations Assistant to join our team at Allen & Overy. As a key member of our Finance team, you will be responsible for ensuring the smooth operation of our financial processes, including accounts payable, general ledger, and treasury functions.

Key Responsibilities
  • Manage the end-to-end accounts payable process, including vendor invoices and payments, to ensure compliance with internal controls and regulations.
  • Process client disbursements in accordance with the Law Society rules.
  • Support the Senior Accountant and Finance Manager in the preparation of month-end reporting, account reconciliations, annual audit, and tax compliance.
  • Ensure accurate general ledger and matter coding of all invoices and staff reimbursements.
  • Input data for voucher creation in the financial system, create electronic payment runs, process cheques, and other methods of payment for authorization and release.
  • Deal with enquiries from internal staff members and external vendors on financial matters.
  • Maintain vendor records, including setting up new vendors and staff members.
  • Maintain the fixed asset register.
  • Manage the treasury function and prepare payment schedules to meet payment requirements.
  • Reconcile the Accounts Payable ledger to the General Ledger control accounts.
  • Monitor bank payments and transactions in accordance with the Solicitors' Accounts Rules, with ledger records updated.
  • Prepare and post general ledger journals.
  • Prepare supporting schedules for substantiation of general ledger balances.
  • Perform monthly bank reconciliations on office and client money accounts.
  • Assist with monthly management accounts, cash flow forecast, annual budget, and audit.
  • Perform ad-hoc office duties.
Requirements
  • Good verbal and written English and Chinese communication and interpersonal skills to interact with lawyers, members of the Finance Support, and other Business Support functions effectively.
  • Able to work independently, with a positive working attitude and maintain high quality and accuracy.
  • Flexible and able to handle multiple priorities.
  • Good organizational and time management skills; able to deal with urgent requests and meet deadlines.
  • Ability to quickly learn new processes and systems.
  • Diligent and able to pay close attention to detail.
Qualifications and Experience
  • Office-based working experience in an Accounts Payable Team.
  • Good understanding of general ledger, accounting, and finance functions.
  • Intermediate to advanced level in Excel, Word, and Outlook.
  • Working experience in a global firm with exposure to a multi-currency environment is an advantage.
  • Working experience in the legal sector/professional services field is an advantage.
  • Experience of using Elite 3E software is an advantage.


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