Practice Assistant Supervisor
3 weeks ago
About Kirkland & Ellis LLP
Kirkland & Ellis LLP is a leading global law firm that serves a broad range of clients with market-leading practices in private equity, M&A, and other complex corporate transactions. We handle the most complicated and sophisticated legal matters because we don't just meet industry standards, we create them.
Job Summary
The Practice Assistant Supervisor will work collaboratively with the Director of Administration to oversee the daily functions of the Practice Assistant Services Department. This role is responsible for overseeing all resources within the department, including the distribution of overflow work and special projects, staffing of overtime requests, and maintaining relationships with staff.
Key Responsibilities
- Leadership: Provides leadership to the assistants, ensuring that the services provided by the department meet the needs of the firm's attorneys and clients. Prepares and achieves annual goals to enhance the quality of support provided by the department.
- Supervision: Supervises the assistants and promotes a work environment that fosters excellence, productivity, teamwork, and high morale. Assists in recruiting, hiring, orientation, training, counseling, and performance monitoring.
- Staffing: Assists in assigning and back-up assistance to attorneys, discussing proposed arrangements with staff and attorneys in advance and monitoring the assignments to ensure they are working effectively.
- Professional Development: Coordinates the orientation of new departmental employees regarding their job duties and develops appropriate in-house training and continuing education programs for departmental staff.
- Paralegal Program: Assists in the oversight of the paralegals in the Hong Kong office.
Requirements
The qualified candidate must have at least 3 years of supervisory experience, preferably in a professional services environment. Must possess a proven record of supervising or managing administrative staff or other legal support personnel within a medium to large law firm and must demonstrate expertise in providing prompt, professional, and courteous services for all administrative requests.
Preferred Qualifications
Excellent command of English and Cantonese. Mandarin is preferred. Fluency in written English with ability to develop and deliver grammatically correct verbal and written communications in a variety of formats and styles.
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