Corporate Administrative Support
4 days ago
Hong Kong and Shanghai Banking Corporation (HSBC) is a global banking institution with a rich history of providing financial services to individuals, businesses, and institutions. Our markets business is one of the largest in the world, offering a range of products and services to help our customers achieve their goals.
Job Description
We are seeking an experienced Executive Assistant to provide high-level administrative support to our team. The successful candidate will be responsible for implementing administrative systems, procedures, and policies, as well as monitoring administrative projects. Key responsibilities include providing full administration/office support to the team, replying to and formulating correspondence on behalf of the Line Manager or team, managing emails and inboxes, and organizing meetings and booking rooms.
Key Responsibilities
- Provide full administration/office support to the team, anticipating workload and supporting with appropriate materials.
- Reply to and formulate correspondence on behalf of the Line Manager or team.
- Manage line manager or team emails and inboxes as required - responding, prioritising and printing.
- Manage Line Manager or team diaries as required – organising meetings and booking rooms.
- Ensure meeting papers, agenda items, presentations and MI are collated for meetings.
- Monitor meeting action items as appropriate, advising Line Manager/team of progress.
- Prepare presentation materials (PDFs, presentations, agendas, minutes, etc.).
- Prepare, reconcile and submit all expenses in a timely manner.
- Place stationery orders via BuySmart for general office supplies, business cards, diaries, etc.
- Use of Lotus Notes/Office packages to produce and type documents.
- Co-ordinate travel and accommodation requirements, including obtaining visas as required.
About Us
HSBC is a leading international banking group, serving over 40 million customers worldwide. We offer a wide range of products and services, including retail banking, corporate and investment banking, and private banking. With a presence in more than 60 countries, we are committed to helping our customers achieve their goals.
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