Administrative Support Coordinator

1 day ago


Hong Kong, Central and Western District, Hong Kong SAR China Zota Group Full time

About Us

At Zota Group, we are a payment gateway technology hub, serving as a one-stop-shop for online businesses. We enable them to accept payments from anyone, anywhere, connected to over 1000 financial institutions worldwide.

Our Office Assistant Opportunity

We are seeking a full-time Office Assistant to ensure the smooth running of our Hong Kong office. The successful candidate will be responsible for expenses recording and maintenance, office operations, IT-related tasks, and team-related tasks.

Key Responsibilities

  • Invoices tracking and reimbursement receipt management
  • P&L preparation and submission
  • SalesForce reporting
  • Mail/post operation, including incoming and outgoing mails, registration, tracking, and record keeping
  • Aarrangement of internal folders, files, and maintenance of records
  • Maintenance of the office condition and contact related parties for repairs
  • Ordering and tracking company inventory
  • Creating an IT inventory list for the office
  • Connecting ISP to the office
  • Checking old UDM status
  • New employee workstation setup
  • Managing food placement and tracking for breakfast and lunch via Deliveroo
  • Keeping Days off/AL/sick leaves/work-on holidays calendars updated
  • Working with the TLV team on ad hoc tasks

Required Skills and Qualifications

  • Proficient in MS Excel, Word, Gmail, and Slack
  • Proficient in record-keeping maintenance
  • Strong organizational and communication skills
  • Ability to work effectively under limited supervision
  • Adaptability to cross-cultural working environments
  • Commitment to constant improvement and learning

Benefits and Perks

  • Breakfast and lunch provided by the company
  • Office snacks
  • Medical insurance
  • Bonuses
  • Company trips
  • Friday Happy Hours


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