Administrative Support Coordinator
1 day ago
About Us
At Zota Group, we are a payment gateway technology hub, serving as a one-stop-shop for online businesses. We enable them to accept payments from anyone, anywhere, connected to over 1000 financial institutions worldwide.
Our Office Assistant Opportunity
We are seeking a full-time Office Assistant to ensure the smooth running of our Hong Kong office. The successful candidate will be responsible for expenses recording and maintenance, office operations, IT-related tasks, and team-related tasks.
Key Responsibilities
- Invoices tracking and reimbursement receipt management
- P&L preparation and submission
- SalesForce reporting
- Mail/post operation, including incoming and outgoing mails, registration, tracking, and record keeping
- Aarrangement of internal folders, files, and maintenance of records
- Maintenance of the office condition and contact related parties for repairs
- Ordering and tracking company inventory
- Creating an IT inventory list for the office
- Connecting ISP to the office
- Checking old UDM status
- New employee workstation setup
- Managing food placement and tracking for breakfast and lunch via Deliveroo
- Keeping Days off/AL/sick leaves/work-on holidays calendars updated
- Working with the TLV team on ad hoc tasks
Required Skills and Qualifications
- Proficient in MS Excel, Word, Gmail, and Slack
- Proficient in record-keeping maintenance
- Strong organizational and communication skills
- Ability to work effectively under limited supervision
- Adaptability to cross-cultural working environments
- Commitment to constant improvement and learning
Benefits and Perks
- Breakfast and lunch provided by the company
- Office snacks
- Medical insurance
- Bonuses
- Company trips
- Friday Happy Hours
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