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Front Desk Administrative Assistant

1 month ago

Hong Kong, Central and Western District, Hong Kong SAR China Pictet Full time
Job Overview

Pictet, a leading independent wealth and asset manager, seeks an experienced Front Desk Administrative Assistant to support the daily operations at our Hong Kong office.

Estimated Salary:

$55000 - $65000

Responsibilities
  • Provide exceptional customer service by managing internal and external stakeholders professionally and in a timely manner, including answering or referring inquiries from visitors and incoming calls.
  • Serve clients/visitors by greeting, welcoming, and offering beverages as needed.
  • Ensure meeting rooms are clean, safe, and presentable with all necessary materials. Coordinate and schedule external client meetings.
  • Manage business travel (coordinate flight and accommodation booking) and maintain records for internal audit purposes.
  • Handle postal and courier services (local and international).
  • Maintain stock of stationery and pantry supplies, verify invoices, and provide procurement support.
  • Offer facilities management support for logistics and support services in the office environment.
Requirements
  • Minimum 3 years' experience in a related role.
  • Excellent written and verbal communication skills in English and Chinese (Cantonese and Mandarin).
  • Good telephone communication and listening skills in a professional manner.
  • Travel booking handling is an advantage.
  • Strong communication and interpersonal skills with the team.
  • Ability to be resourceful and proactive when issues arise.
  • Multi-tasking and time-management skills with the ability to prioritize tasks.
  • Proficient in Microsoft Office Suite.