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Executive Assistant for Biotechnology Development

1 week ago

Hong Kong Island, Hong Kong SAR China Centre for Oncology and Immunology Full time

The Centre for Oncology and Immunology is a leading hub for innovative anti-cancer and immuno-oncology drug development. As an Executive Assistant for Biotechnology Development, you will play a critical role in supporting the research team in discovering novel therapies to combat hard-to-treat malignancies.

Job Responsibilities:

  1. Public Relations/ Marketing (40%)
  2. Maintain the Centre's official website by updating the content regularly to ensure the site looks professional;
  3. Manage the Centre's social media channels and maintain a regular posting schedule to build connections with the audience base;
  4. Implement digital marketing campaigns, including email marketing and social media advertising to raise the profile and enhance the reputation of the Centre;
  5. Compile and produce content for both online and offline communication materials for internal and external consumption;
  6. Collaborate closely with different research teams to develop engaging content related to the scientific activities of our researchers;
  7. Consolidate reports based on the PR activities of the year.
  8. Event Planning (30%)
  9. Plan and execute a variety of company events, including symposiums, seminars, external guest visits, etc.;
  10. Provide a full range of support on event management, including organization, communication, logistics coordination among event teams, on-site assistance, and catering;
  11. Assist in developing a range of event strategies to maximize the event's reach and drive attendance;
  12. Maintain positive relationships with industry sponsors and provide regular updates to different stakeholders.
  13. Administrative/ Secretarial Tasks (30%)
  14. Assist in a full spectrum of secretarial, administrative, and clerical support to senior management whilst maintaining confidentiality of sensitive information;
  15. Coordinate and schedule various operational meetings; maintain and coordinate senior management's calendar; prepare, record, and disseminate the calendar of events;
  16. Serve as a resource to communicate and collaborate with a variety of internal and external parties, including secretaries of senior management, government/industry partners to exchange information, resolve issues or concerns, and coordinate activities;
  17. Coordinate travel arrangements such as flight itineraries, hotel bookings, and accommodation for the management team as well as for special guests.

Requirements:

  • Bachelor's degree in communications, marketing, public relations, English studies, or a related field;
  • More than 3 years of relevant experience in a university/research centre setting with secretarial, content development, and event management exposure;
  • Excellent command of written and spoken English and strong communication skills;
  • A team player, self-motivated, organized, detail-minded, hardworking, willing to learn new techniques, and able to work well in a multidisciplinary team;
  • Prior experience in international communication across different cultures will be a merit.