Executive - Strategic Sourcing

2 months ago

hong kong, Hong Kong SAR China Fleet Management Limited Full time

Our 29-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

Reporting to the GM Strategic Sourcing, the main responsibility is to maintain effective systems, data, and status information in relation to supplier contracts and financial entitlements, as well as contract management data and processes.

Key Roles and Responsibilities

  • Maintaining contract database and list of approved vendors and informing the category managers when a contract is lapsing.
  • Assisting in evaluating suppliers at the time of empanelment and subsequent renewal.
  • Communicating with suppliers to maintain accurate information.
  • Maintenance of Supplier Quality database and tracking of unapproved vendors being used.
  • Maintenance of feedback on vendor performance.
  • Liaising with the Buyers and Accounts department regarding the invoice payment status and updating the vendor.
  • Collecting and monitoring all overdue invoices from the technical teams and processing them for consolidated payment.
  • Ensuring that contracts and related documents are scanned and appropriately registered within the relevant systems.
  • Document housekeeping as per company requirements.
  • Delivering procurement improvement and enhancement projects as directed by the GM Strategic Sourcing.
  • Ad hoc duties, tasks or projects as assigned by management.

Relationship:

The Procurement Executive will report to the GM Strategic Sourcing and will coordinate with finance colleagues and other colleagues in the Procurement Department. The position also involves representing the Company in front of various suppliers from time to time.

Job Experience, Functional Knowledge and Qualifications

  • Advanced in the use of MS Office, especially Excel. Knowledge of MS SharePoint, Microsoft Power BI & Power Automate is an advantage.
  • Excellent communication skills (both written and spoken).
  • Comfortable with learning new IT systems that will be required to execute duties.
  • Well-organized and structured approach to work.
  • Strong team player with a positive working attitude.
  • A degree in supply chain, logistics, business, law, finance or a related field from a recognized institution is preferred.
  • Understanding a Contract Lifecycle is an added benefit.
  • Lead and monitor the execution of the contract management policies and frameworks.
  • Enhance the contract monitoring system to ensure a valid contract supports the company's product and service requirements.
  • Manage project execution by developing and maintaining plans, timelines, and budgets, as well as identifying and mitigating risks.
  • 1-2 years of current or recent experience in project management or a related field, preferably system or change projects, is an advantage.
  • The candidate shall be honest and committed and maintain a high level of transparency with full compliance to the Group’s Policies and Procedures.
  • Intellectually curious and a creative problem solver who relishes learning new things and finding creative solutions.
  • A self-starter with a bias for action: proactive with a strong sense of ownership.
  • A team player who is willing to do what it takes to contribute to the collective success.
  • Experienced in managing multiple projects or responsibilities of varying complexity at once and meeting deadlines.
  • Good analytical skills and judgment, even in ambiguous situations.

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.

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