Assistant Facilities Manager/ Facilities Officer

Assistant Facilities Manager / Facilities Officer (FMO) (Ref: 25002OB) Position in the Facilities Management Office Major Duties and Responsibilities Assisting with various new building, planning, and AA&I projects, including conducting in-house feasibility studies, creating conceptual layouts and designs, and refining detailed design work. Coordinate with stakeholders and in-house specialists for special requirements and incorporate into the works. Monitoring project expenditures and progress by administering effective project and construction management techniques. Supervising the project timeline, budget, and quality control, while ensuring adherence to regulatory requirements and industry standards. Reviewing consultants' designs and contractors' submissions to ensure compliance with sound architectural principles and the required standards. Ensure smooth handover of completed works to stakeholders, follow up with all defects and outstanding items and review O&M manuals submitted by the contractor. Reviewing technical proposals and site works to ensure that the required quality and safety standards are maintained. Liaising with government authorities, consultants, contractors, and internal parties regarding the project's progress. Monitoring the progress of the works, maintaining comprehensive records, and preparing thorough progress reports. Performing any other duties assigned by supervisors. Candidates A recognized degree in Architecture, or a related discipline in construction industry. Preferably a corporate member of professional bodies such as HKIA or equivalent, with at least 3 years' relevant post-qualification experience for AFM. Ability to lead and manage teams/consultants/contractors and handle a complex, varied workload. Good presentation skills, self-motivation, and a team player with strong communication skills. Familiarity with building regulations and related statutory requirements. Good experience with building design, fit-out design, and scheme drawings production. Familiarity with sketches drawing & detailing, design drawing standards, and tender drawing requirements. Proficiency in using AutoCAD, Sketchup, Revit, and computer graphic software is a plus. Strong leadership and project management skills, as well as interpersonal skills with a service mindset. Effective communication in both English and Chinese (preferably including Putonghua). Candidates may be invited to attend a written test. Candidates with less experience and/or lower qualification may be considered for the post of Facilities Officer. Terms and Conditions for Appointment An attractive remuneration package, including basic salary, end-of-contract gratuity, and discretionary incentive payment, where applicable, will be offered to the right candidates. Generous annual leave, staff-development sponsorships, medical and dental benefits, and life insurance coverage will also be provided. To Apply Candidates who are interested in joining us may submit their applications via the University’s eRecruitment System. The personal data collected will be used for the purpose of considering your application for employment. For details, please refer to the “Personal Data (Privacy) Notice for Job Applicant” on the University’s website. If you are not contacted by the University within eight weeks from the closing date of application, you may assume that your application is unsuccessful. Job Details Full-time Non-Academic School/Unit: Facilities Management Office Closing Date: 04/Jan/2026, 7:59:00 AM Seniority level: Mid-Senior level Employment type: Full-time Job function: Management and Manufacturing Industries: Higher Education #J-18808-Ljbffr