Administrative Assistant

Add expected salary to your profile for insights Employment Duration: 24 months / Permanent We are looking for an energetic and dedicated candidate to join our Health, Safety, Environment & Quality department. Reporting to the Associate Director – GBG HSEQ Business Delivery, the appointee will assist the Associate Director in running the GBG HSEQ Business Delivery team office efficiently and provide a full range of administrative and secretarial services in a professional manner. Key Responsibilities Organise and expedite workflow of the administrative and secretarial services of the team Manage the Associate Director’s calendar, judge the priorities, manage the telephone calls, emails and work trays Coordinate internal and external meetings, events, functions and conferences when necessary Prepare and monitor the team’s annual budget and monthly expenses, raise purchase requisition (PR) of materials or services for the team Arrange and maintain clear records of team’s expenses and staff claims with timely submission Prepare business correspondence, presentation materials and compile reports and meeting minutes/documents in various formats professional quality and undertake general clerical duties such as data verification and analysis, data entry in various systems Administer controlled documents such as procedures and instructions, etc in GBG Controlled Document Management System (CDMS) Maintain an efficient filing system and handle confidential information with discreet manner Facilitate regular checks and maintain accurate records of both fixed assets and non‑fixed assets Act as Training Coordinator of the team to coordinate and administrate the training and authorization for team members Ensure full compliance with company policies Work closely and liaise with internal colleagues, various departments, and external counterparts, and to manage and influence these stakeholders Assist in the Health, Safety, Environment and Quality department’s administrative tasks as required Assist in ad‑hoc duties as assigned Requirements A recognised Diploma in Business Studies or equivalent discipline with at least three years’ relevant experience. At least 3 years of relevant administrative and secretarial experience Excellent skill in MS Office applications Experience in Enterprise Resource Planning (ERP) system applications such as SAP or Oracle is desirable Excellent written and spoken English and Chinese (Cantonese and Mandarin) Strong in administrative skills and organising ability, able to work independently and under pressure Be able to interpret basic safety, health, environment, quality and management related data from various sources A pleasant, well‑organised, detail‑minded, proactive, committed, a good team player and mature character with strong interpersonal and communication skills Able to work with different culture and people dynamics Discreet with a professional attitude in handling confidential information Please apply by clicking Apply for application giving a detailed C.V., including academic qualification, career history, current and expected salary, major achievements and personal attributes on or before 15 December 2025. If the selected candidate is currently on fixed‑term contract, he / she will be offered an appointment on a 24‑month contract. Only shortlisted candidates will be contacted and applicants not invited for interview within 6 weeks from the closing date may assume their applications unsuccessful. The information provided will be used for recruitment purposes within the CLP Group and only short‑listed candidates will be contacted. We comply with all applicable laws and regulations of HKSAR in handling applications. For details of the Personal Information Collection Statement, please visit our website: #J-18808-Ljbffr