Executive Assistant I/II in the Academic Regulations and Records Office

6 days ago

Kowloon, Hong Kong SAR China City University of Hong Kong Full time

Executive Assistant I/II in the Academic Regulations and Records Office (Ref. R/341/25) Duties The appointee will be required to: Provide essential administrative support for programme management across multiple academic units, serving approximately 1,000 active students in total; Address daily student inquiries via hotline and email; Provide counter services; Manage student records and fee‑related issues; Advise academic units on class scheduling data; Oversee course registration and examination matters; Update course grades and monitor potential graduates; Provide all‑rounded administrative support to one or more key processes in ARRO, such as new student enrolment, class scheduling, course registration, fees administration, management of non‑local students, examination arrangements, assessment, commencement ceremonies, committee servicing, etc.; Support the team leader with administrative tasks as needed and provide cross‑team support during new student enrolment, examinations and commencement ceremony periods; and Perform any other duties as assigned. Requirements At least 5 passes in HKCEE/HKDSEE, including English Language, Chinese Language and Mathematics, with at least 2 years’ relevant working experience. Good command of spoken and written English and Chinese (including Putonghua); good teamwork and interpersonal skills; attention to detail; ability to work independently and under pressure against tight schedules are also required. Candidates with higher education qualifications and/or strong computer literacy (e.g. MS Excel, PowerPoint and Access) would be an advantage. Candidates with more than 6 years’ relevant post‑qualification experience may be considered for appointment as Executive Assistant I. Shortlisted candidates may be invited for a written test. Salary and Conditions of Service Remuneration package will be highly competitive, commensurate with qualifications and experience. Appointment will be made on a fixed‑term contract; fringe benefits include gratuity, leave, medical and dental schemes. Information and Application Further information on the posts and the University is available at or from the Human Resources Office, City University of Hong Kong, Tat Chee Avenue, Kowloon Tong, Hong Kong (Email : /Fax : or ). To apply, please submit an online application. Applications will receive full consideration until the positions are filled and only shortlisted applicants will be contacted. The University’s privacy policy is available on the homepage. City University of Hong Kong is an equal opportunity employer. We are committed to the principle of diversity. Personal data provided by applicants will be used for recruitment and other employment‑related purposes. #J-18808-Ljbffr

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