Team Assistant
2 days ago
JOB SUMMARY Executive Assistant to Managing Director, Market Head and support team administration. Coordinate and arrange business head’s schedule, meeting setup, venue booking, logistic arrangement. G&E report preparation and review, check on supporting documents upon bank’s policy. Remind team for the policy requirement and relevant changes. Arrange and support on travel booking and logistic arrangement with approved agency. Support event client invitation, internal coordination and administration. Take care of administration related tasks. Liaison and cooperation with other support function/EAs to facilitate the internal arrangement/assignments if any. Support on IT, system application, procurement request and approval. RESPONSIBILITIES Collaborate with the business head and team to effectively implement the business strategy. Support the business head and team in managing all pertinent business activities. Adhere to the bank’s policies, ensuring strict control and compliance. Assist the business head with people management, including onboarding new team members and handling exit processes. Coordinate internal training sessions. Comply with internal controls and reporting policies related to expense and cost management. Other Responsibilities Embed Here for good and Group’s brand and values in HK; Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures; Multiple functions (double hats); Qualifications Core level of proficiency, understands the core concepts, principles, processes or procedures, relevant experience applying in typical situations on the job, good communication and interpersonal skill, excellent at time management and coordination, has relevant EA experience which could apply for the role, fluent in Cantonese, Mandarin and English Role Specific Technical Competencies Business writing Using and applying office software Online meeting setup Familiar with banking terminology What we offer In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing. Core bank funding for retirement savings, medical and life insurance , with flexible and voluntary benefits available in some locations. Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum. Flexible working options based around home and office locations, with flexible working patterns. Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning. Being part of an inclusive and values driven organisation , one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential. #J-18808-Ljbffr
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