Legal Secretary

1 week ago


Hong Kong Island, Hong Kong SAR China Holman Fenwick Willan Full time

Add expected salary to your profile for insights HFW is a sector focused global law firm. We have over 700 lawyers working across the Americas, Europe, the Middle East and Asia‑Pacific. We take a progressive and innovative approach to our roles in commercial business – thinking creatively and pragmatically to support our clients. HFW Hong Kong HFW was one of the first international law firms to open an office in Hong Kong, and we have now been serving clients in the region for over 40 years. We have a team of more than 60 lawyers providing specialist advice on a wide range of contentious and transactional matters, including across HFW's core sectors: aerospace, commodities, construction, energy, insurance and shipping. Our Hong Kong team works seamlessly with our offices in Shanghai and throughout the Asia region to provide expert advice that combines decades of local insight with our truly global capabilities and experience. Our disputes practice is a market leader for high value, multi‑party and multi‑jurisdictional litigation and international arbitration – we are one of the most active law firms in the Hong Kong High Court and the HKIAC. Our transactional practice in Hong Kong was recently boosted by the arrival of a top corporate finance team, who handle equity and debt capital markets, M&A, funds, and other complex corporate and commercial matters. The Role We are looking for a diligent and meticulous Legal Secretary to join the Hong Kong office. Key Responsibilities Maintain and manage fee earner schedules and act as the key contact point for meetings; Provide support to fee earners in administrative and secretarial matters, including but not limited to meeting arrangement, bundling & filing preparation and travel bookings/expenses; Support fee earners in marketing activities, including involvement in preparing pitches and presentations; Monitor and manage posts, emails and calls, ensuring all client‑related correspondence is passed on to the appropriate fee earner; Maintain and organise database and resources, documents and files in compliance with case management procedures; Assist fee earners in billing/credit control process, and Revenue & Collections to produce standard financial/time reports through the system, request cheques, bank transfers and pay in money received as appropriate; Provide coverage for planned or unplanned absences of other secretaries as required; Liaise with business support departments on behalf of fee earners as required; Perform other secretarial work and general support tasks as requested; Desired skills, experience and qualifications Five years of experience as a legal litigation secretary in a law firm, with knowledge of Court Forms; English audio typing skill required; Knowledge of Microsoft Word, Outlook, PowerPoint, Excel and research tools; Fluent in spoken and written English, Cantonese and Mandarin Chinese; Knowledge of Chinese processing; Excellent interpersonal skills, proactive and a good team player; Able to work under pressure and tight deadlines; Additional Information Kindly note that this job description is not contractual. It will be reviewed periodically and may be amended or altered to meet the needs of the firm. #J-18808-Ljbffr


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