Legal secretary

5 days ago


Hong Kong Island, Hong Kong SAR China Rober Walters Hong Kong Full time

In this role, you will deliver top-notch secretarial services while supporting our Listings team and legal practitioners. Key Responsibilities Provide comprehensive secretarial support to lawyers, including but not limited to: Implementing and managing the billing and collections system, including drafting invoice narratives. Arranging the opening, closing, and archiving of client accounts and files. Opening new matters in the appropriate systems and adding relevant data as needed. Keeping records of business development activities conducted by the lawyers. Conducting conflict searches for new file openings and handling all Know Your Customer (KYC) matters. Managing meeting schedules and diary appointments. Ensuring compliance with the firm’s house style and standards. Redacting, editing, and organizing correspondence and documents in the electronic matter files, including preparing “blacklined” documents. Responding to internal and external inquiries via telephone professionally and courteously. Photocopying and scanning documents as required. Maintaining and updating client contact details in both the lawyers’ personal database and the firm’s main database. Collaborating with other secretarial team members to ensure high‑quality work and meet deadlines. Providing coverage for absent colleagues as necessary. Preparing closing bibles and managing their production as needed. Drafting court pleadings, legal documents, and correspondence. Compiling and indexing court bundles in preparation for hearings. Maintaining accurate records and correspondence related to client files. Liaising with clients under lawyers’ directives and firm policies. Adhering to firm policies relevant to the role. Participating in special projects related to the firm’s and lawyers’ practice areas as required. Performing any other duties appropriate to the role, including outside regular working hours when necessary. Requirements A recognized legal secretarial qualification from a reputable institution or a minimum of five years of proven experience in a leading corporate law firm. Proficiency in Microsoft Office applications, Adobe Acrobat, Aderant Expert, Sharefile, and internet navigation for research purposes. Ability to work independently and collaboratively as part of a team. Tact and diplomacy in handling confidential matters. Clear and effective communication skills, both verbal and written, with attention to high-quality correspondence. Proficiency in using and updating computerized systems, and a genuine interest in enhancing IT skills. Commitment to continuous improvement by evaluating work systems and promoting innovative ideas. Conducting oneself in a professional, courteous, and respectful manner at all times. About the Job Contract Type: Perm Specialism: Legal & Compliance Focus: Non-Financial Services (In-house) Industry: Legal Salary: Negotiable Workplace Type: On-site Experience Level: Associate Location: Hong Kong Job Reference: USBHIJ-7F4EA9AD Date posted: 25 November 2025 Consultant: Jessie Chan #J-18808-Ljbffr


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