Documentation & Invoicing Executive
7 days ago
Our client is a Global Company that innovates, optimizes and drives the supply chains and marketing promotions of many of the best known brands in the world. They are now seeking a Documentation & Invoicing Executive to join their team. Documentation & Invoicing Executive Responsibilities Priced all shipment correctly and invoice is retriggered to SAP/JDE for invoicing, hence, billing the customer timely for all purchase/ sales orders received in the system When there is any additional operation cost incurred, it is validated with order management with remark updated in the system to support cost tracking and hence, payment. Ensure replenished orders is costed correctly in Cw1 Ensure the team invoice customers on delivery orders from the hub. Ensure the team reconcile invoices against picked orders for the day. Monitor and capture invoicing errors, thereafter, evaluate and determine impact to customers and hence, share with Customer Service to advise customers on alternatives/ solutions. Organize and ensure timely filing of invoicing related documentation in accordance to audit requirement. Ensure all bookings has their VGM/ Shipping Instruction submitted timely to the carriers so that shipment can be plan and loaded as per booked schedule. Ensure all Shipping Instruction is validated and that it tallies with customer’s requirement. Prepare all shipment documents and follow up with suppliers for the relevant shipping documents, thereby tallies and are accurate, thereby meet the customer’s requirement. Attached all documents to the PO in the system, such as CW1 so that customer can retrieve from the system. Monitor and capture documentation deviations, thereafter, evaluate and determine impact to customers and hence, share with Customer Service to advise customers on alternatives/ solutions. Organize and ensure timely filing of documentation in accordance to audit requirement. Communicate politely with suppliers and service providers by email, letter, face to face and telephone. Maintain accurate and timely records of correspondences or discussions with customers. Liaise and coordinate with internal resources to offer constructive solutions to satisfy/ support the customers’ requirement. Communicate closely with internal stakeholders such as Customer Service, Key Account Managers and other key stakeholders, to manage their expectation in alignment to our service agreement with the customers. Develop and maintain effective working relationship across functions to meet and / or exceed customers’ requirements Provide feedback on internal improvements. Requirements Minimum Diploma in Business Administration or other discipline. Strong interpersonal skills to enable effective cross functional teamwork. Good spoken and written communication skills. Self-starter and fast learner who can work independently. Quick to act, adapt to changes quickly. Ability to plan and prioritize work. Ability to work well under pressure.Customer oriented and result focus. Excel/ words savvy. Experience in order processing, preferably in a supply chain function. Will be an advantage if has experience in using CW1 system. Interested candidates Please send your resume (MS Word document) including employment history, present and expected salary to For more jobs, please visit our website: (All personal data submitted will be treated in strict confidential and used for recruitment purposes only.) #J-18808-Ljbffr
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Documentation & Invoicing Specialist
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