Assistant Administration Manager

1 day ago

hong kong, Hong Kong SAR China Red Begonia Limited Full time

RedotPay is a global crypto payment fintech that integrates blockchain solutions into traditional banking and finance infrastructure. Our user-friendly crypto platform empowers millions worldwide to spend and send crypto assets, providing faster, more accessible and inclusive financial services. We are dedicated to advancing financial inclusion for the unbanked and supporting crypto enthusiasts, driving the global adoption of secure and flexible crypto powered financial solutions. Join us in shaping the future of finance and making a meaningful impact on a global scale. Position Overview We are looking for a strategic and proactive Assistant Manager, Administration to oversee all aspects of our administrative and facility operations. The ideal candidate will be a seasoned professional with 5‑8+ years of experience, particularly in managing office setups, renovations, and a wide range of administrative functions. Key Responsibilities Office & Facility Management: Lead end-to-end office setup, expansion, and renovation projects, from planning and vendor selection to execution and move‑in. Manage relationships with landlords, contractors, architects, and vendors to ensure high‑quality and timely delivery of services. Oversee daily office operations, including maintenance, cleaning, security, catering, and supplies to ensure a smooth‑running workplace. Implement and manage office services and policies to improve efficiency and reduce costs. Company Vehicle & Logistics Management: Manage the company's fleet of vehicles, including procurement, registration, insurance, maintenance, scheduling, and driver coordination. Develop and enforce policies for vehicle usage, ensuring safety and cost‑effectiveness. Oversee corporate travel arrangements and logistics for employees as needed. Administrative Operations: Develop, implement, and improve administrative systems, policies, and procedures. Manage the administrative budget, track expenses, and prepare regular reports. Oversee front desk operations and reception staff, ensuring a professional and welcoming atmosphere. Coordinate internal events, meetings, and conferences. Vendor Management: Source, negotiate with, and manage contracts for all administrative vendors (e.g., IT support, office supplies, courier services, facility management). Conduct regular reviews of vendor performance and costs to ensure value for money. Qualifications & Experience Bachelor's degree in Business Administration, Management, or a related field. 3‑5+ years of proven experience as an Administration Manager, Office Manager, or similar role, preferably within a fast‑paced tech or Fintech environment. Must have direct, hands‑on experience in managing office setup, expansion, or renovation projects. Demonstrable experience in company vehicle fleet management. Strong knowledge of vendor management, contract negotiation, and budget control. Proficient in MS Office and familiar with facility management software. Both Chinese and English are needed. Ideal Candidate Profile A Proactive Problem‑Solver: You anticipate needs and tackle challenges head‑on with a solutions‑oriented mindset. Highly Organized & Detail‑Oriented: You excel at managing multiple projects and priorities simultaneously without letting anything slip through the cracks. Hands‑On & Resourceful: You are not afraid to roll up your sleeves and get things done. You are a master of resourcefulness. #J-18808-Ljbffr

  • Assistant Administration Manager

    7 days ago

    Hong Kong Island, Hong Kong SAR China I.T Group Full time

    Responsibilities Provide full spectrum of administrative duties including but not limited to office management, office supplies and material sourcing and acquisition, office maintenance and insurance arrangement. Coordinate and liaise with service providers and supplies to ensure regular quality of service, maintenance of office equipment and adequate supply...

  • Administrative Assistant

    1 week ago

    Hong Kong Island, Hong Kong SAR China Normsun Full time

    Join to apply for the Administrative Assistant role at Normsun Responsibilities Receive incoming calls, take messages and courier/mail arrangements Greet visitors and serve drinks Manage office supplies such as order water and stationery Maintain the office environment, conference room and zoom booking Update phone list and floor plan Maintain staff...

  • Administrative Assistant

    1 week ago

    Hong Kong Island, Hong Kong SAR China Links International Full time

    Be among the first 25 applicants Direct message the job poster from Links International Responsibilities Organize and streamline the workflow for administrative and secretarial tasks within the team. Deliver comprehensive administrative support for both local and overseas offices, including fixed asset management, budget coordination, procurement of office...

  • Assistant Manager, Fund Administration

    2 weeks ago

    hong kong, Hong Kong SAR China CTF Life Full time

    Join to apply for the Assistant Manager, Fund Administration role at CTF Life 3 days ago Be among the first 25 applicants Join to apply for the Assistant Manager, Fund Administration role at CTF Life About The Role To support fund administration on ILAS product and other investment accounting duties. What the role is? Responsible to manage sub-ordinate for...

  • Administrative Assistant

    2 weeks ago

    Hong Kong Island, Hong Kong SAR China Sharp Star Holding(HK) Limited Full time

    We are an innovative engineering company and currently seeking a detail-oriented and organized Administrative Assistant to join our dynamic team. Highlight Bonus Bank holiday 10 and up to 20 days annual leave proportionately Responsibilities: Provide administrative support for designated Project Teams Manage internal databases and filing records to maintain...

  • Administration Assistant

    2 weeks ago

    Hong Kong Island, Hong Kong SAR China Randstad Hong Kong Limited Full time

    about the company. Our client is a global semiconductor company. They are currently looking for a professional and highly organized Administrative Assistant / Receptionist to join the team and serve as the official communication and service window for the office. about the position. As the Administrative Assistant / Receptionist, you will mainly connect...

  • Administrative Assistant

    1 week ago

    Hong Kong Island, Hong Kong SAR China Randstad Hong Kong Limited Full time

    Administrative Assistant (Consultancy) About the Company Join a highly reputable, industry-leading global consultancy that specializes in optimizing the entire lifecycle of major building projects. About the role Our client is seeking a well-organized and proactive Administrative Assistant to support their professional and stable team. This is an excellent...

  • Assistant Manager, Contract Administration

    2 weeks ago

    hong kong, Hong Kong SAR China West Kowloon Cultural District Authority Full time

    Assistant Manager, Contract Administration West Kowloon Cultural District Authority The West Kowloon Cultural District Authority welcomes exceptional talent with a passion to realise the vision and mission of making the West Kowloon Cultural District a prime local and international destination for arts, culture and entertainment. This is a fixed‑term...

  • Administrative Assistant

    5 days ago

    Hong Kong Island, Hong Kong SAR China Links International Full time

    Responsibilities Organize and streamline the workflow for administrative and secretarial tasks within the team. Deliver comprehensive administrative support for both local and overseas offices, including fixed asset management, budget coordination, procurement of office supplies, monitoring telephone bills and miscellaneous expenses, and assisting with...

  • Research Administrative Manager

    1 week ago

    Hong Kong Island, Hong Kong SAR China HKU Careers Full time

    Research Administrative Manager (at the rank of Administrative Assistant II) in the Research Administration and Development Office (RADO) (Ref. : ) to commence as soon as possible on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme totalling up to 10% of basic salary with the possibility of...