Director, Administration Section

Role Requirements Act as a team head to supervise and manage office maintenance and contract renewal. Coordinate repair works for office facilities and equipment to ensure that all operations and facilities are maintained in good condition at all time. Observe company policies and direction from superiors to help accomplish the required duties and responsibilities on Office Administration and Facilities Management. Checker role for the payments and procurement requisitions for the team. Coordination with Building Management Office. Workplace Safety Facilities in relation to OSHO including liaison with Building Management Office. Manage office maintenance works, Audio & Video system setup and room setting arrangement. Manage Dealing & IP phone systems and voice recording systems. Perform regular checking of the voice records. Manage & sourcing the office equipment, supplies & handle necessary maintenance arrangement including simple work. Manage and follow up on administration contracts and arrange contract renewals with relevant vendors. Execute the planned maintenance for the office facilities to ensure all facilities are in good condition at all time. Perform wide range of Office Administration work and administration projects including office supplies stock management & control and office relocation project, etc. New / Renewal / Termination arrangement subscription contracts. Manage custodies of important Key, articles and documents. Emergency Calls Handling during office / non-office hours. Provide regular updates to manager on office operations, facilities and procurement activates. Review and monitor the implementation of operation procedures in accordance with Head Office operation procedures and local regulations. Provide administrative and operational support to other Affiliated companies and Branches as needed. Perform duties during Typhoon Signal no.8 or higher or Black Rainstorm Signal or other special circumstances as required. Be a team player, support office administration duties when necessary. Essential Functions Manage multi-disciplinary office services functions including office telephone systems and video conferencing systems and UPS system etc. Ensure office facilities are well-maintained and meet government regulations and environmental, health, safety and security standards. Advise on increasing energy efficiency and cost-effectiveness. We are looking for an individual who is able to work independently or in a team. The individual should be able to judge priority among tasks and makes practical scheduling and time management to complete tasks before deadline. The individual should be able to effectively negotiate with his/her external/internal counterparties to executive regular tasks. Commit to high standards of business conduct and integrity; Has mind-set to initiate changes and improvements for higher productivity/performance. Builds good working relationship with other members and stakeholders and effectively collaborates with them to achieve Team/Section goals. The ability to manage multiple projects, prioritize work and balance strategic and tactical issues. Work experience, education and skills Bachelor’s Degree or above in related discipline. Minimum of 10 years of experience in facility management or office administration in supervisor position, with proven experience in WR2 handling, office relocation procurement and payment processes. Demonstrated experience in supervising junior staff and clerical staff providing clear direction to achieve team objectives. Proficiency in both spoken and written English and Cantonese. Strong team player with excellent communication skills. Independent, diligent and able to perform effectively under pressure. Willingness and able to work overtime, shift schedules and undertake adhoc duties as required. Proficient in Microsoft office applications, including Access, Word, Excel and PowerPoint. Candidates with less experience may considered for the position of Vice President (VP). #J-18808-Ljbffr