Assistant Manager, Administration

2 weeks ago

hong kong, Hong Kong SAR China West Kowloon Cultural District Authority Full time

The West Kowloon Cultural District Authority welcomes exceptional talent with a passion to realise the vision and mission of making the West Kowloon Cultural District a prime local and international destination for arts, culture and entertainment. Responsibilities Providing core support in managing the administration and financial matters such as resources allocation, recruitment exercise, etc.; consolidating and generating records, reports for management review. Devising and leading an administrative system and workflows which support the effective management of the teams and the daily office administration of the PA Division, on current office-wide as well as the venue-wide in the future. Managing the planning and arrangements of office resources for the offices, including workspaces, equipment, office necessities, office general storage, daily office logistics, etc. Supervising multiple tasks, performing routine office and administrative tasks and liaising with various PA teams and the departments in WKCDA on authority-wide processes on ensuring the efficient daily running of the PA Division. Performing secretarial support for the Performing Arts Committee and Xiqu Centre Advisory Panel where necessary; and Providing personal secretarial support to the management where necessary. Performing any other duties from time to time as reasonably assigned by the Authority. Qualifications Possess a recognised university degree preferably in business administration, language, performing arts, arts or cultural studies, arts management, education or equivalent. Have at least 8 years working experience, preferably with administrative experience in statutory body, non-profit making organisation, institutions or other large organisation. Have good organisation and planning skills, possess practical knowledge and experience in administrative duties. Demonstrate strong administrative and multi-tasking skills, and high attention to details. Demonstrate strong analytical, good interpersonal and communication skills, as well as self-motivated personality and be able to work independently and provide quality, timely support and delivery. Possess understanding and experience of the different day-to-day office administration and operational workflows, and be able to coordinate with different teams, Divisions / Departments and working counterparts as required. Have knowledge of the principles of office management including organisation, workflow, forms, supplies, equipment, policies and procedures. Be highly organised, reliable, self-motivated and able to work independently with problem-solving skills. Have good interpersonal and communication skills. Have excellent oral and written communication skills in English and Chinese. For interested parties, please submit your application with detailed CV on or before . Applicants are encouraged to submit their applications as soon as possible. The review of applications will continue until post is filled. Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful. All related information will be kept up to 24 months and all personal data will be destroyed afterwards. For more information, please visit or contact:Fiona Yung / #J-18808-Ljbffr

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