Office Manager and Administrative Assistant

Office Manager and Administrative Assistant Join to apply for the Office Manager and Administrative Assistant role at Adaptive Frontier Adaptive Frontier is a proprietary systematic trading firm that provides 24/7/365 liquidity to the global cryptocurrency markets. We run a suite of high frequency, low latency, delta neutral market making strategies on a wide variety of exchanges that reliably deliver alpha in all market conditions. The founders are crypto native veterans who have thrived through many cycles with backgrounds from both Wall Street and Silicon Valley totaling over 25+ years of combined industry experience trading USD$1B+ daily notional, consistently outperforming much larger and better funded teams. In this role you'll have direct access to the founders and work alongside them on a daily basis. Our culture values constant learning, continuous improvement, fast iteration, and relentless resourcefulness. We focus on results, not effort. We embrace sharing ideas with an open mind and engage in healthy debate to evaluate everything from first principles. Our org chart is exceptionally flat and we abhor bureaucracy in favor of nimble adaptivity, simplicity, and pragmatism, preferring to focus on results instead of only effort. Role and Responsibilities The role is split into four primary focus areas, blending general office management with critical support functions across HR, Compliance, and Finance. I. Office Management & Administration Office Upkeep: Oversee the pantry, stationery, equipment, and general environment; act as the main point of contact for the office and reception. Logistics: Manage scheduling, meeting room bookings, and coordinate with couriers and vendors. Information Management: Maintain physical and digital filing systems (Google Drive, contracts, and agreements) with impeccable organization. II. HR & Statutory Filing Support HR Admin: Manage employee records, leave tracking, and the onboarding/offboarding process. Statutory Compliance: Assist with MPF submissions and IRD filings (e.g., IR56E, IR56F). Corporate Secretarial: Support the Director with annual returns (NAR1) and HK Business Registry updates. III. Finance & Compliance Assistance Financial Support: Manage bank statements, pre-watermark financials, and coordinate with external bookkeepers/auditors. Expense Management: Oversee company credit card reconciliations and employee reimbursements. Compliance: Assist with routine KYC/CDD onboarding and annual refreshers. IV. Special Projects In addition to daily operations, you will take ownership of key projects to scale our internal efficiency (Process Automation, Compliance Readiness, Digital Infrastructure, Vendor Optimization, and Strategy). Requirements Experience: 2+ years in an administrative, office management, or operations role. Mindset: Extremely organized and systematic. You are comfortable with a "clean inbox" philosophy and have high attention to detail for paperwork and data entry. Reliability: Impeccable ethics; you handle confidential HR and financial data with total discretion. Tech Savvy: Proficient in Google Workspace , Slack , and Trello . You are eager to learn new web-based tools and can "Google your way" to a solution. Proactive: Able to move forward with minimal supervision and prioritize tasks effectively in a fast-paced environment. Nice to Haves Have experience in a quantitative trading firm (either tradfi or crypto native) Experience and understanding of the various major crypto exchanges Work for a fast-paced, exciting, and profitable crypto/fintech startup. High potential for professional growth, including learning more about crypto. This role provides extensive exposure across multiple administrative functions, including HR administration, Compliance, Accounting/Finance reporting, and IT coordination. The successful candidate will gain experience in these diverse areas and can choose a path for specialized professional growth within the firm. Excellent compensation package: competitive salary (depending on experience), 20 days annual leave, and a full private healthcare package including dental and vision. Free snacks of your choosing (we have a modest budget). Application Process To apply, DO NOT CLICK Easy Apply . Please send your resume to along with a cover letter explaining why you think you'll be a great fit at Adaptive Frontier Limited - looking forward to hearing from you Seniority level Entry level Employment type Full-time Job function Administrative Referrals increase your chances of interviewing at Adaptive Frontier by 2x #J-18808-Ljbffr