Office and Admin Manager

RedotPay is a global crypto payment fintech that integrates blockchain solutions into traditional banking and finance infrastructure. Our user-friendly crypto platform empowers millions worldwide to spend and send crypto assets, providing faster, more accessible and inclusive financial services. We are dedicated to advancing financial inclusion for the unbanked and supporting crypto enthusiasts, driving the global adoption of secure and flexible crypto powered financial solutions. Join us in shaping the future of finance and making a meaningful impact on a global scale. Position Overview We are looking for a strategic and proactive Assistant Manager, Administration to oversee all aspects of our administrative and facility operations. The ideal candidate will be a seasoned professional with 5-8+ years of experience, particularly in managing office setups, renovations, and a wide range of administrative functions. Office & Facility Management Lead end-to-end office setup, expansion, and renovation projects, from planning and vendor selection to execution and move-in. Manage relationships with landlords, contractors, architects, and vendors to ensure high-quality and timely delivery of services. Oversee daily office operations, including maintenance, cleaning, security, catering, and supplies to ensure a smooth-running workplace. Implement and manage office services and policies to improve efficiency and reduce costs. Company Vehicle & Logistics Management Manage the company's fleet of vehicles, including procurement, registration, insurance, maintenance, scheduling, and driver coordination. Develop and enforce policies for vehicle usage, ensuring safety and cost-effectiveness. Oversee corporate travel arrangements and logistics for employees as needed. Source, negotiate with, and manage contracts for all administrative vendors (e.g., IT support, office supplies, courier services, facility management). Conduct regular reviews of vendor performance and costs to ensure value for money. Administrative Operations Develop, implement, and improve administrative systems, policies, and procedures. Manage the administrative budget, track expenses, and prepare regular reports. Oversee front desk operations and reception staff, ensuring a professional and welcoming atmosphere. Coordinate internal events, meetings, and conferences. Qualifications & Experience Bachelor's degree in Business Administration, Management, or a related field. 5+ years of proven experience as an Administration Manager, Office Manager, or similar role, preferably within a fast-paced tech or Fintech environment. Must have direct, hands-on experience in managing office setup, expansion, or renovation projects. Demonstrable experience in company vehicle fleet management. Strong knowledge of vendor management, contract negotiation, and budget control. Proficient in MS Office and familiar with facility management software. Both Chinese and English are needed. Ideal Candidate Profile A Proactive Problem-Solver: You anticipate needs and tackle challenges head-on with a solutions-oriented mindset. Highly Organized & Detail-Oriented: You excel at managing multiple projects and priorities simultaneously without letting anything slip through the cracks. Hands-On & Resourceful: You are not afraid to roll up your sleeves and get things done. You are a master of resourcefulness. #J-18808-Ljbffr