Private Equity

22 hours ago


Hong Kong, Hong Kong SAR China JobsLab Full time

KEY TASKS AND RESPONSIBILITIES:

  • Working with the firm’s team members to ensure that business life is immaculately organised
  • Arranging meetings, lunches etc. Responding to meeting requests in a timely manner, ensuring appropriate materials are prepared ahead of meetings
  • Monitoring daily inbound and outbound emails on a timely basis to ensure that all communication is dealt with promptly
  • Handling email and telephone communication and being able to sort and prioritise according to importance
  • Ability to spot ‘stress points’ and arranging calendar accordingly to ensure efficient management of individuals' time
  • Confidence to ask questions where briefs/instructions are unclear
  • Dealing with confidential matters with a very high level of professionalism, discretion and confidentiality
  • Complete expense claims in a timely manner
  • Providing ad-hoc administrative support to other teams and EA coverage where required
  • Maintain departmental databases including Salesforce
  • Prepare and bind investor presentations

EXPERIENCE AND SKILLS:

ESSENTIAL

  • Strong Microsoft Office including Word, Outlook, PowerPoint and Excel
  • Previous experience providing administrative support to senior executives
  • Excellent English written and oral communication skills
  • Excellent organisational skills with strong attention to detail
  • Previous experience in financial services
  • Fluency in an Asian language would be an advantage

 

DESIRABLE

  • Databases : Salesforce and Cvent

 

COMPETENCIES (key behaviours):

  • Quick grasp of needs and concepts
  • Ability to work under pressure and multitask
  • Efficient and able to prioritise effectively
  • Takes responsibility for tasks to completion
  • Strong work ethic - hardworking, enthusiastic individual with a very positive attitude
  • Team-player, willing to help colleagues on ad hoc tasks
  • Self starter, able to take the initiative and work independently
  • Very high level of discretion and professionalism
  • Flexible and proactive approach
  • Ability to deal with ambiguity and to deal with / manage challenging stakeholders


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