Assistant Manager

4 days ago

Hong Kong Island, Hong Kong SAR China Fleet Management Limited Full time

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The Caravel Group is a diversified conglomerate headquartered in Hong Kong SAR. Through our multiple operating units, we provide value-added solutions in three distinct business areas: maritime, commodities, and investment management. Our team is highly skilled to identify and capitalize on growth and investment opportunities within each sector. Across all our activities, we seek to emulate the agility and global impact of our namesake vessel, the Caravel.

For more on the Caravel Group, visit http://www.caravel-group.com

Responsible for supporting the GM Human Resources, this role is an integral part of the Hong Kong HR team delivering the full spectrum of HR support, implementing HR policies and procedures, payroll and policy administration, HR technology support (SAP SuccessFactors) and implementation.

This role will also encompass aspects of a HR Generalist role for Hong Kong and provide advice on Human Resource matters. The individual will be responsible for providing generalist HR support and administration with key focus areas of payroll and HR Technology interface to ensure high performance at organisational, team and individual levels across The Caravel Group.

Key Roles and Responsibilities

Onboarding

  1. Preparation of employment contracts
  2. Ensure appropriate pre-employment background checks are completed
  3. Handle HR Corporate induction and day 1 joining formalities for all new joiners
  4. Update HR system - SAP Success Factors Employee Central with all new joiner information accurately
  5. Maintain an efficient and professional filing system for all subjects

Payroll Management

  1. Support monthly HR operations including payroll changes and monthly approvals (payroll is outsourced)
  2. Manage insurance enrolments and terminations
  3. Support the team with renewal of our insurance needs – ECI, Group Life, ADD and Medical
  4. Manage all MPF/ORSO transactions and documentation
  5. Support in all financial payroll audits
  6. Prepare monthly and annual payroll reports – General Ledger, Variance reports and departmental allocation reports.
  7. Preparation of year-end tax forms

Off-boarding

  1. Administer end-to-end off-boarding process and perform SuccessFactors updates
  2. Arrange exit interview for leavers
  3. Ensure exit forms and Knowledge transfer documentation is completed prior to exit interview
  4. Prepare relevant regulatory reporting and/or tax withholding

SAP Success Factors

  1. Primary responsibility to ensure smooth running of the SAP SuccessFactors technology platform
  2. Provide technical support, including troubleshooting to ensuring optimal system performance on SuccessFactors
  3. Collaborate with external vendors to implement system updates and enhancements, with necessary custom configuration
  4. Train existing HR staff on the effective use of SAP SuccessFactors and provide ongoing support.
  5. Ensure effective utilization of the SAP platform
  6. Analyse system data to generate reports and insights for decision-making.

HR Operations

  1. Ensure all employee records are up to date in SuccessFactors Employee Central database
  2. Maintain an efficient and up to date e-filing system of all employee records
  3. Prepare management information reports related to HR such as absence data, employee lists, payroll costs and other reports as needed
  4. Managing issuance of various company documents to employees such as proof of employment
  5. Managing internal global transfers and ensuring all documentation is complete

Relationship:

INTERNAL:

  1. Operational Product Owners & other stakeholders
  2. Product Teams (based in HK & India); Development, Ops & Support (based in HK & India)

EXTERNAL:

  1. Interaction with suppliers and/or third-party solutions

Job Experience, Functional Knowledge and Qualifications

Education / experience / technical skills required:

  1. At least 6 years of HR experience handling HR operations, with exposure to payroll management, managing payroll partners, HR Technology (SAP) implementation, experience with SuccessFactors and Compensation & Benefits exposure
  2. Experience working in an MNC environment would be an advantage
  3. Fluency in English required, fluency in Cantonese and Mandarin desirable, but not necessary

General skills / attributes / other:

  1. Organized and detail oriented
  2. Excellent listening and communication skills
  3. Highly collaborative
  4. Analysis and problem solving
  5. Collaboration and teamwork
  6. Listening and communicating
  7. Planning and organizing
  8. Initiative
  9. Accountability

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.

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