Creative Operations: Project Manager

2 days ago

Hong Kong Island, Hong Kong SAR China 160over90 Full time
Creative Operations: Project Manager / Traffic Manager

160over90 is a full-service cultural marketing agency. An integrated part of the Endeavor network, which includes entertainment agency WME and sports, fashion and events leader IMG, 160over90's cultural insight, access and influence helps brands stay connected to what their consumers care about most. With offices in seven countries around the world, 160over90's expertise spans experiential, creative, public relations, digital, social, impact, influence, higher education and more.

The Role:

The main role of the Project Manager (PM) is to ensure that work coming in from the client flows through internal teams seamlessly from intake to delivery. In other words, the PM needs to understand and unite client expectations and requests and ensure the smooth production of deliverables from account, creative, production, video, and all other teams.

The PM will be expected to optimize the efficient deployment of creative resources for each project, creating a workflow that fosters the development of exceptional creative, but also increases creative profitability by leveraging these resources efficiently.

The PM will keep tabs on project deadlines, update all stakeholders, monitor progress and support the Creative Directors across their respective assignments. To do this, PM key responsibilities include:

  • Working alongside account and creative team leads to set objectives — timings, scopes, costs.
  • Task planning with project leads and Creative Directors.
  • Play a key role in organizing project teams with account and creative leadership.
  • Monitoring time management and tracking.
  • Awareness of all client communications and able to create action items for the team.
  • Working with Operations and Account leads for SOW creative, budgeting, and utilization planning.
  • Assisting Operations and Account leads with headcount planning.

The right person for this role will be a true partner to the project lead and the Creative Directors, having an understanding of the agency and creative process and be able to liaise between internal teams to facilitate communications, filter asks, and push the work forward. The PM will be someone who can connect the dots across a highly matrixed environment within the client team and make sure everyone understands status and next steps at any given moment.

You will prioritize and oversee process on each job – from conception to execution, having the benefit of a holistic perspective of all work along with maintaining a status of each individual project. The PM will be responsible for filtering and distributing incoming asks, facilitating timelines and internal check ins and consistently communicating with the Senior Director of Creative Resourcing and the regional Creative Directors.

Key Tasks:

  • Budgeting — creating, shepherding through development and implementation into agency systems, and tracking through regular report monitoring; Able to give recommendations at any stage of budgeting so ensure projects are scoped correctly.
  • Resource Planning and Task Management — For creative, this means working with the Senior Director of Creative Resourcing and the Creative Directors to assign the correct roles at the right allocations. For other departments, this means working with those team leads to understand who is the point person for each project based on bandwidth and knowledge base.
  • Workflow – Efficient management of workflow through the creative department, including understanding the actual creative needs (scope of assignment, timing, and priority) and evaluating the available creative resources for the length of the project.
  • Time monitoring — Related to budgeting, the PM should understand if we are over/under allocated time, what that means for our budget, what is driving any time spent, and be able to make recommendations to Account leads and Creative Directors for any needed adjustments.
  • Client Communications — Though Account lead is the main point of contact with clients, the PM should also be able to be client-facing. As the keeper of timelines, the PM should join all client calls and be the account and creative team's right hand for discussion of budgets, resources, or next steps.
  • Data — the PM will keep track of any account-related KPIs by monitoring our company platforms for hours, budget, and expenses.

Skills:

  • Fluency with Microsoft programs, especially PowerPoint and Excel. Fluency with project management software, especially Monday.com. Knowledge of Adobe Acrobat is a plus.
  • Well-versed in the information, assets and timing necessary across various types of projects
  • Ability to build out timelines, breakout a phased approach to projects and schedule internal reviews for creative teams
  • Ability to establish relationships across the Account Management and Creative teams and work as a partner in pushing the work forward
  • Able to set clear objectives and task ownership of responsibilities across a team.
  • Able to assess skill sets and specialties, assigning the best possible resources for every project.
  • Able to understand creative talent and optimize creative resources for the development of great creative
  • Able to prioritize assignments
  • Ability to communicate professionally and clearly through email and in-person
  • Continues to track projects, deliverables and workloads through the production phase.
  • Intuitive and takes initiative, the type of person that comes with solutions rather than problems
  • Anticipates/prepares for next steps, engages people into the process that add value and influence outcomes, etc.
  • Detail oriented; understands and pays attention to nuances
  • Applies experience and knowledge from previous projects to new projects to increase efficiencies and effectiveness along the way
  • A deep investment and interest in the work – needs to be proud of the process and output
  • Not only traffics and keeps a status, but understands the work and strives for the best possible outcome
  • Adaptable; can roll with the punches and tweak approach to project when necessary
  • Strengths in prioritization and time management.

160over90 is at the center of sports, media, entertainment and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Art/Creative and Project Management
  • Industries
  • Advertising Services and Marketing Services
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