Design Coordinator, Hong Kong Palace Museum

4 weeks ago

Hong Kong, Hong Kong SAR China West Kowloon Full time

The Hong Kong Palace Museum (HKPM) is a dedicated museum that showcases the exquisite artefacts from Palace Museum’s collections and collaborates with other museums in research, exhibitions, education and public programmes.  The museum comprises 7 800 square metres of gallery space for standing and special exhibitions on Palace Museum’s collections of paintings, calligraphy, antiquities and historical objects, as well as thematic displays on world cultures and civilisations. 

( This is a fixed-term contract position of 2-year with possibility for renewal subject to organisational needs and individual performance. )

You will be responsible for:

  • supporting the Senior Designers, including design, schedules, budget tracking, and procurement process to ensure the design initiatives are fulfilled within budget and completed upon time;
  • providing all-rounded support for the team including but not limited to coordinating with outside vendors, requesting samples, obtaining estimates, quotes and lead times, consolidating information, arranging meetings, taking minutes and following up on action items, etc.;
  • working closely with key stakeholders to ensure the latest design updates and information are provided for execution;
  • following through the procurement process of exhibition design related goods and services from sourcing, procuring, routing, tracking to invoicing;
  • consolidating design initiatives and utilising resources to fulfil the requests which can facilitate an efficient and effective operations within the team;
  • managing a tidy and systematic documentation and filing systems for the team; and
  • performing any other ad hoc duties as required.


You should:

  • possess a recognised university degree, preferably in design, fine arts, cultural management, museum studies, or other relevant disciplines;
  • have a minimum of 5 years’ experience of leading and project managing exhibitions within a museum or gallery environment, or in cultural institution;
  • be a team player and independent whereas at the same time, can collaborate with others in a fast-paced and ever-changing environment;
  • have outstanding ability and proactive attitude to work under pressure to meet deadlines and manage multiple complex projects concurrently;
  • be mature, highly organised, detail-oriented and sensitive with numbers with high accuracy;
  • be computer literate with proficiency in Microsoft Office packages (Outlook, Word and Excel and PowerPoint); knowledge of Microsoft Project or equivalent software would be preferred; and
  • have excellent oral, written and interpersonal communication skills in English and Chinese.

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