Hospitality and Events Officer, HAF

3 weeks ago


Kwun Tong District, Hong Kong SAR China Hong Kong International Film Festival Society Ltd. (HKIFFS) Full time
Responsibilities:Arrange air tickets, hotel accommodation, and airport transfer for the invited guests;Liaise with hotels, flights & ground transportation for filmmakers and guests;Follow up the preparation and distribution of relevant passes, badges and guest kits;Follow up the invitation and itineraries for filmmakers and guests;Follow up database scheduling and the distribution of accurate meeting itinerary to guests;Manage and follow up the logistics of events such as luncheons, receptions, award presentation ceremony and exhibitions, etc. and guests’ attendanceSet up the hospitality desk in assigned hotel;Follow up the reimbursement documentation and arrangement for filmmakers and guests;Follow up payment clearance of accommodation, airfare and various charges;Co-ordinate with the Society's various working teams and various external parties for hospitality and event management matters;Prepare comparative quotation analysis, usable and accurate reports to management from time to time; andPerform any other tasks as assigned by the immediate supervisor and / or management from time to time.Requirements:University graduate or equivalent;At least 3 years’ experience in event hospitality work;Work experience in travel agency is highly preferred;Excellent interpersonal, communication and presentation skills;Excellent command of both written and spoken English and Chinese including Putonghua, knowledge of other languages will be an advantage;Proficient in PC skills (MS Word, Excel, PowerPoint); andRequire to work overtime and at irregular hours including full-day work on weekends and public holidays during certain peak periods.

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